Analyst, Finance (Expense Management)

About the Opportunity

• Assist in generation, delivery and improvements to scheduled and ad hoc reporting requirements related to the Corporate Card program and Expense Management System data. Timely distribution to the executive stakeholders and finance communities is required

Process corporate card enrollments

Cancel and suspend cards when required (e.g., terminations, fraudulent activity, policy violations, etc.)

Keep track of all US and Canadian cardholders, closures, limits and related documentation

Provide timely and effective resolution of exception employee reimbursements to ensure business travel is not impacted

Impart training to users on a regular basis to all levels of the organization regarding the various card programs

Assist with ongoing corporate card program user and system maintenance activities

Proactively ensuring credit card statements are paid timely, ensuring delinquencies are minimized

Provide detailed analysis and reconciliations of unresolved credit card account balances

Timely reporting of credit card program issues to management

Participate in special projects as needed

Respond to annual or ad hoc card account reviews from Internal Audit, HR or Finance, providing required reports and receipts

Assist employees with requests for :

credit limit adjustments

transaction disputes

replacement of lost or stolen cards

passwords reset

log in issues

transaction inquiries

statement generation

address changes

resolving credit card issues

About You

Accounts Payable + 2-3 years of experience managing or administering a corporate card program

Concur expense management system experience

Post-secondary Business / Finance background or 5+ years of Accounting / Accounts Payable experience including :

Strong experience working with Excel (e.g., VLOOKUP function, pivot tables, charts / graphs, linking spreadsheets, etc.)

Intermediate proficiency with MS Word, PowerPoint

Knowledge of accounts payable processes, internal controls, and industry best practices associated with card payments and program administration

Highly motivated self-starter able to support C-Level Executives in a high-energy and fast-paced environment

Ability to discern and communicate with the highest level of tact and diplomacy, both verbally and in writing to members of the executive, senior leaders, banks and employees within all levels of the organization

Handles matters proactively and expeditiously and follows-through on e-mail inquiries to successful completion

Maintain strong interpersonal relationships with employees at all levels of the organization, develop and maintain effective business relationships with vendors and support providers

Provides a high level of customer service to employees who utilize the Corporate T&E Card and P-Card programs

Encourages and accepts constructive feedback and actions accordingly

Demonstrates productive analytical thinking and strong financial reconciliation skillset

Collaborates with team members across various functions of the business to achieve deliverables

Demonstrates the ability to act independently, organize workload, set priorities, work well under deadline pressures, adapt to change, and manage confidential details and materials

Takes initiative beyond the established scope of responsibilities

Reinforces team objectives through independent work, collaboration and communication

Salary Range

65,000 - $75,000 / year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.

When referencing this job, quote #440617.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.