Legal Document Specialist - After Hours

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. We are recruiting for a Legal Document Specialist to provide after‑hours technological support. The role requires an enthusiastic individual with the ability to produce high volumes of quality work under tight deadlines, excellent technical skills (MS Office), and a team‑oriented mindset. This position operates in a hybrid arrangement, requiring primarily office work and flexibility to work remotely up to two days per week.

Major Responsibilities

• Creating, revising and formatting documents to firm standards.
• Converting PDFs to Word or Excel documents; cleaning and formatting the conversion.
• Running various black‑lines / comparisons of documents.
• Troubleshooting problem documents.
• Answering the Document Support line, monitoring inboxes for work, and providing primary document support to legal assistants and legal professionals within the firm.
• Ensuring work product is high quality and technical skills are kept up to date; adopting practices, taking accountability to eliminate errors and rework, and expanding technical expertise by participating in training relevant to your role.
• Proofreading work and ensuring all corrections are made prior to returning the assignment.

Position Requirements

Education and Experience

Legal Secretarial program certificate plus at least 5 to 7 years of experience in a professional, service‑oriented office environment or an equivalent combination of education, training, and experience.

Knowledge and Skills

Hours

Accessibility and Accommodation

Osler is committed to fostering a diverse and inclusive work environment. We welcome applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

No agencies or phone calls / emails please.

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