Administrative Assistant

Job Title

Office Administrative Assistant

Location

Saint John, NB

Shift / Hours

Full Time – Monday to Friday – 8 : 00am to 4 : 30pm

Pay Rate

$20.00 - $22.00 / Hour

Job Information

As an Administrative Assistant, you will be a key point of contact for visitors and clients, supporting the day-to-day operations of our client's office. This role requires a confident, personable individual who thrives in a fast-paced setting and can manage multiple priorities with efficiency. Strong communication, organizational skills, and attention to detail are essential, as you'll handle a mix of administrative duties, assist with project planning, and contribute to a positive team environment.

Responsibilities

• Scheduling and Coordination : Manage and organize appointments, meetings, and events; ensure all necessary arrangements are made for smooth execution.
• Communication : Serve as the primary point of contact for internal and external communications; handle inquiries with professionalism and a friendly attitude.
• Documentation Management : Prepare, edit, and distribute various documents including reports, presentations, and correspondence; maintain accurate and organized filing systems (both electronic and physical).
• Data Entry and Reporting : Utilize Microsoft Excel to manage data, create spreadsheets, and generate reports that assist in decision-making processes.
• Office Organization : Oversee office supplies and equipment; coordinate maintenance and repairs as needed to ensure a well-functioning office environment.
• Support for Team Projects : Assist team members with administrative tasks related to ongoing projects, ensuring deadlines are met and deliverables are prepared accurately.

Requirements

Excellent written and verbal communication skills.

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