Site Administrator (m/w/d) & Vendor Coordinator

YOUR PROJECT ASSIGNMENT

TEICON ENGINEERING invites you to join a major industrial construction project in Fort Saskatchewan, Alberta, Canada.

Our client is investing more than USD 2 billion in the construction of a major clean hydrogen and atmospheric gases facility supporting Dow's Path2Zero project. As part of this development, you will support the construction of an Air Separation Unit (ASU) with a particular focus on mechanical and rotating equipment.

Start Date: December 1, 2026

Completion Date: August 31, 2029, with the option to extend

Workload: 48 hours per week as standard, with up to 56 hours per week depending on project requirements

YOUR RESPONSIBILITIES

• You will coordinate and manage daily administrative and operational activities on an international construction site, ensuring efficient processes and smooth project execution.
• You will support the mobilization of site personnel and vendor representatives, including travel arrangements, accommodation, transportation, visas and site access requirements.
• You will organize and coordinate personnel logistics, accommodation facilities, catering services and transportation to and within the construction site.
• You will manage personnel attendance records, timesheets and working time documentation while supporting headcounts during emergency drills and evacuations.
• You will coordinate the operation and maintenance of site offices, temporary facilities, IT infrastructure, utilities and local security services.
• You will support HSE-related administrative activities, including the procurement of safety equipment and coordination of occupational health assessments.
• You will handle local purchasing and procurement activities, support commercial administration and manage petty cash transactions when assigned.
• You will assist with the processing of damage reports, insurance claims, backcharge procedures and the management of surplus materials and equipment.
• You will prepare and maintain essential project documentation, reports, records and administrative procedures while ensuring accurate filing and compliance with applicable local requirements.
• You will act as a central point of contact for site personnel, vendors, subcontractors and internal project stakeholders to ensure effective communication and coordination.

YOUR PROFILE

• You ideally have professional experience in site administration, construction site coordination or administrative support within industrial or large-scale construction projects.
• You have strong organizational skills and experience coordinating personnel, external service providers, logistics and administrative processes.
• You possess a good understanding of commercial and procurement processes and are familiar with purchase orders, invoices, reporting and project documentation.
• You demonstrate excellent organizational and time management skills and can effectively prioritize multiple tasks in a dynamic construction environment.
• You work independently and proactively while maintaining a structured, reliable and solution-oriented approach.
• You possess strong interpersonal and communication skills and enjoy collaborating with international teams, suppliers and subcontractors.
• You demonstrate a high level of responsibility, attention to detail and discretion when handling confidential personnel and project information.
• You are comfortable working in an international construction environment and can adapt flexibly to changing project requirements and operational priorities.

YOUR BENEFITS

• You will become part of a major long-term industrial project in Alberta with an assignment scheduled through August 2029 and an option to extend.
• For NON-LOCAL PERSONNEL, defined as personnel whose original home residence is more than a 45-minute commute from the project site, we provide:
• You will receive an accommodation allowance of CAD 147 per calendar day while assigned to the project site.
• You will receive a local transportation allowance of CAD 63 per calendar day while at the project location.