Accounts Payable/Receivable Clerk

Job Summary

We are seeking an Accounting Clerk II with a primary focus on Accounts Receivable and support for Accounts Payable activities. This role is responsible for independently performing a broad range of accounting transactions, including payment application, invoice processing, account reconciliations, discrepancy resolution, and month-end support. The successful candidate will ensure transactions are processed accurately, timely, and in compliance with company policies and established internal controls.

This is a six (6) month contract position with the potential to transition to a regular full-time role based on individual performance and business needs.

Job Description

Role Overview

The Accounting Clerk II independently performs a wide range of accounting transactional activities with a primary focus on Accounts Receivable while providing support for Accounts Payable functions as needed. This role applies working knowledge of accounting principles and procedures to ensure accurate transaction processing, resolve routine discrepancies, support reconciliations and close activities, and serve as a reliable operational resource within the accounting team.

Key Responsibilities

Accounts Receivable Operations

• Independently post and apply payments, including checks, ACH, wire transfers, and lockbox transactions.
• Process invoices, credit memos, adjustments, and write-offs in accordance with established policies.
• Monitor customer account balances, unapplied cash, and aging reports; research and resolve routine issues and discrepancies.
• Support collection efforts by identifying past-due items and coordinating follow-up as needed.

Accounts Payable Support

• Provide support for accounts payable activities, including invoice processing and resolution of routine payment-related inquiries, as required.

Recordkeeping & Documentation

• Maintain complete, accurate, and auditable accounting records within accounting systems.
• Ensure compliance with internal controls, policies, and record-retention standards.
• Prepare supporting schedules and documentation for review.

Reconciliation & Close Support

• Perform routine accounts receivable reconciliations and investigate variances.
• Support month-end and year-end close activities by ensuring timely transaction processing and issue resolution.
• Escalate non-routine discrepancies as appropriate.

Cross-Functional Support

• Respond to internal inquiries regarding invoices, payments, and account status.
• Collaborate with internal stakeholders to resolve routine accounting issues and support day-to-day accounting operations.

Qualifications Education & Experience

• Post-secondary Certificate or Diploma in Accounting, Finance, Business Administration(Accounting), or a related field, or an equivalent combination of education and experience.
• 3-5 years of experience in accounts receivable, accounts payable, or general accounting support.
• Experience working with ERP systems, preferably JDE and Oracle.
• Experience with cash application, invoice processing, account reconciliations, and transaction management.

Knowledge, Skills & Abilities

• Working knowledge of accounts receivable processes, cash application, collections, and account reconciliations.
• Working knowledge of accounts payable processes and vendor payment procedures.
• Knowledge of Canadian tax regulations and invoicing requirements.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience using accounting and ERP systems.
• Strong attention to detail and commitment to data accuracy.
• Ability to analyze and resolve routine discrepancies independently.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.

Additional Job Details