Governance Specialist

About Credit Union Central of ManitobaCredit Union of Manitoba (CUCM) is the trade association and service provider for the province's 15 autonomous credit unions. CUCM's purpose is to provide strategic leadership for credit unions, and to deliver high-value solutions that help each credit union achieve its vision.Position SummaryThe Governance Specialist is a hands-on governance role responsible for supporting the effective functioning of the Board of Directors and its committees. This role serves as the primary resource for all board-facing activities, ensuring that governance processes are well administered, corporaterecords are maintained with rigour, and the Board has the coordination and documentation support it needs to fulfill its responsibilities effectively.This role requires both depth of governance knowledge and the organizational discipline to manage a high volume of complex, time-sensitive, and confidential responsibilities without dedicated administrative support. The successful candidate will bring a strong understanding of board governance practices, excellent written communication skills, and the judgment to operate with discretion in a provincially regulated trade association.Key ResponsibilitiesBoard and Committee Administration● Lead the planning, coordination, and administration of all Board and committee meetings,including annual meeting schedules, forward agendas, work plans, business arising reports, andmeeting room coordination● Prepare and distribute Board and committee packages in a timely and accurate manner,including agendas, minutes, presentations, briefing notes, and supporting materials● Attend all Board and committee meetings to record proceedings and produce accurate,high-quality minutes for timely distribution● Monitor and track implementation of Board-approved decisions, follow up with managementon action items, and report on progress and outstanding matters● Manage the Board portal and ensure all governance materials, policies, and committeedocuments are current, organized, and accessible to directors● Act as a resource to the Board Chair and committee chairs on procedural matters and meetingpreparationDirector Lifecycle and Governance Processes● Coordinate director onboarding, orientation, and offboarding processes, including preparationand maintenance of onboarding materials for incoming directorsConfidential | Governance Specialist | Job Description● Oversee director nominations processes, including updating nomination materials, coordinatingcalls for nominations, and supporting nominating committee processes in accordance withBoard-approved policy● Administer and coordinate Board and governance assessment processes, including boardmeeting evaluations, annual Board and committee self-assessments, director peerassessments, and management feedback surveys● Coordinate the annual CEO assessment process in accordance with Board policy● Track and report on director training budgets and coordinate attendance at externalconferences and education programs● Maintain processes to evaluate organizational representatives to outside bodies in accordancewith Board policyAnnual General Meeting and Governance Events● Lead the planning and coordination of the annual general meeting, including notice packages,AGM booklets, meeting briefing materials, and production of accurate minutes● Provide support to peer segment meetings and other governance-related events as required● Coordinate logistics for board events and director travel arrangements as neededCorporate Records and Statutory Compliance● Lead the preparation and filing of required corporate returns and provincial reportingobligations, ensuring accuracy and timeliness in accordance with legislative requirements● Maintain official corporate records, including minutes, resolutions, articles, by-laws, contracts,signing authority documentation, and historical corporate records● Ensure corporate records are stored appropriately, securely, and in alignment with documentretention requirements● Keep corporate signing authority documentation current and coordinate related approvals andupdates● Complete annual legislative and privacy compliance activities on behalf of the division● Support the development, maintenance, and periodic testing of the business continuity anddisaster recovery plan for the governance functionPolicy Governance and Documentation● Maintain the corporate policy manual and ensure Board and corporate policies are kept current,with version control and policy review cycles managed effectively● Draft new policy statements and governance documents as directed by the Board and seniormanagement● Prepare briefing notes, reports, summaries, and governance documentation to support Boardand leadership decision-making● Conduct research and analysis on governance practices, trends, and enhancements on behalfof the Chief Corporate OfficerBudget and Administrative Oversight● Develop and manage the governance and corporate secretary budget in accordance withorganizational objectives, including preparation of variance reports and forecasting● Process director per diem and expense claims within authorized limits● Coordinate arrangements for board events and conferences, including facility bookings andtravel accommodationsQualifications and Experience● A diploma or degree in business administration, public administration, governance, or a relatedfield● 7 to 10 years of progressive experience in corporate governance, board administration, or arelated corporate secretariat function● Demonstrated experience supporting Boards and Board committees, including the preparationof board materials, minutes, and governance documentation● Strong knowledge of corporate governance practices, board processes, and statutorycompliance requirements● Experience working in a regulated sector, financial services environment, or member-basedorganization would be a strong asset● An ICD designation or equivalent governance credential would be considered a strong asset● A law degree or legal background would be considered an asset though is not requiredKnowledge, Skills, and Attributes● Strong understanding of board governance, corporate records management, and statutorycompliance requirements in a regulated environment● Excellent written communication skills, including the ability to prepare accurate andprofessional minutes, briefing notes, reports, and governance materials● Exceptional organizational ability and attention to detail, with the capacity to manage highvolumes of work to concurrent deadlines● Sound judgment and discretion in handling sensitive and confidential matters● Strong interpersonal and relationship management skills, with the credibility to work effectivelywith directors, executives, and external stakeholders● Ability to work independently and take ownership of a broad portfolio of responsibilitieswithout dedicated administrative support● Strong analytical and problem-solving skills with the ability to identify and resolve issuesproactively● High level of professionalism and composure, including the ability to remain calm and effectiveunder pressureReporting RelationshipThis role reports to the Chief Corporate Officer and works closely with the Board Chair, Boardcommittees, executive leaders, and other internal and external stakeholders as required.Why This Role MattersThe Governance Officer is vital to the Board of Directors, providing the essential coordination,documentation, and information required to fulfill its mandate effectively. In a regulated environment where governance and accountability are paramount, this role ensures that Board processes are rigorously administered and corporate obligations are met, empowering leadership to make sound, well-governed decisions.What we offer:We offer an excellent total compensation and benefits package including an incentive pay program, defined contribution pension plan, an extensive community service program, training and development opportunities, and a hybrid work environment that engages and enables our employees to serve our members.We are committed to providing a safe, respectful, and inclusive environment where your unique background, perspectives and talent are valued.CUCM welcomes applications from people with disabilities. Accommodation is available upon request during the assessment and selection process.The salary will relate to qualifications and experience. We thank all candidates for their interest; however, only those candidates selected for an interview will be contacted.

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