Energy Admin Clerk

What you’ll do:

We are looking for an Energy Admin Clerk who is eager to be a part of a great team, enthusiastic about representing and handling our products, can work alone, and has the skills and desire to provide outstanding customer service.

Our Energy Admin Clerk will:

• Provide administrative support including data entry, document management, recordkeeping, and reporting.
• Dispatch drivers and coordinate daily delivery schedules to ensure efficient routing and customer satisfaction.
• Manage and place fuel orders to maintain adequate inventory levels.
• Prepare and update records related to petroleum deliveries, fuel inventory, maintenance, compliance, pricing, and billing.
• Assist with billing for energy sales items such as fuel, oil, and lubricants.
• Monitor market trends and assist with fuel pricing adjustments; implement approved pricing changes in internal systems.
• Schedule and track repairs and maintenance for vehicles and fuel equipment.
• Assist with location maintenance as needed.
• Ensure all vehicle permits, CVIPs (Commercial Vehicle Inspection Programs), and related documentation are current and compliant.
• Assist with third-party compliance systems such as ISNetworld (ISN) and ComplyWorks, including document uploads, audits, and reporting.
• Keep safety as a top priority
• Represent Lakeland Co-op in a professional and positive manner

Who you are:

We are seeking candidates with the following preferred qualifications:

• Good communication skills and strong customer services skills
• Honest and trustworthy, strong work ethic, and striving to be the best at what you do

• High school diploma or equivalent; post-secondary education in business administration or related field is an asset.

• Minimum 2 years of administrative experience; experience in the energy, transportation, or petroleum industry is considered an asset.

• Strong working knowledge of dispatching, fuel ordering, and driver coordination.

• Familiarity with ISN, ComplyWorks, and compliance management systems preferred.

• Detail-oriented with excellent organizational and time management skills.

• Proficient in Microsoft Office Suite and comfortable with industry-specific software.

• Strong written and verbal communication skills.

• Ability to multitask and prioritize in a dynamic, fast-paced environment.

• Self-motivated with the ability to work both independently and as part of a team.

• Acceptance of Lakeland Co-op’s Health and Safety Policies and Procedures

• Must be able to pass a Drug & Alcohol Screening and a Criminal Record Check

• Must have a valid driver’s licence and acceptable driver’s abstract

We offer competitive wages, encourage our Team Members to take advantage of learning opportunities in order to grow and develop, and to foster a culture of teamwork and innovation. We embrace diversity and inclusion, and we’re working to create a workplace that is as diverse as the communities we serve.

How to apply:

Please submit your cover letter and resume. This posting will remain open until all positions are filled. We thank all candidates for their interest; however, only those selected to continue in the recruitment process will be contacted.