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Qualico Canada
Administrative Assistant, Qualico CommunitiesQualico Canada • Calgary, AB, CA
Administrative Assistant, Qualico Communities

Administrative Assistant, Qualico Communities

Qualico Canada • Calgary, AB, CA
1 day ago
Job type
  • Full-time
Job description

Job Overview

Reporting to the Director, Development, as the Administrative Assistant you will support the team and handle a variety of Administrative and clerical tasks.

Your day-to-day responsibilities will include:

  • Responding to internal and external inquiries in a timely manner. Greeting and directing visitors.
  • Preparing and distributing correspondence, reports, spreadsheets and other documentation.
  • Organizing and maintaining records and filing systems.
  • Scheduling appointments, arranging travel and maintaining calendars.
  • Preparing meeting agendas, taking meeting minutes and tracking follow-up items.
  • Reviewing, circulating, tracking, and managing documents for signature.
  • Assisting with invoice coding, document preparation, spreadsheets, reports, correspondence, and other administrative tasks.
  • Collecting, reviewing, and reconciling employee expense reports, ensuring expenses are coded appropriately before submission to accounting.
  • Establishing and maintaining office procedures. Ordering office supplies.
  • Promoting a safe work environment and ensuring compliance with Qualico’s Safety Program. Promptly reporting safety concerns or violations to the supervisor.
  • Assisting the team and other departments with other project duties as assigned.

As our ideal candidate, you are…

  • Organized; you effectively manage your time while balancing multiple priorities.
  • A strong communicator; you clearly express your thoughts in conversation and in written communication.
  • An active listener; you seek to understand and listen to others in a non-judgmental way.
  • Detail oriented; you focus on detailed accuracy when dealing with a high volume of work.
  • A team player; you contribute as a team member and share equally in the exchange of ideas, concepts and process outcomes.

Essential Requirements

  • High school Diploma, or equivalent.
  • Minimum 2 years of experience in an administrative role.
  • Satisfactory verification of criminal record check.
  • Proficient in Microsoft Office Programs (Outlook, Word, Excel, Teams, SharePoint and PowerPoint).

Preferred Qualifications

  • Diploma or Certificate in Office Administration is an asset.

What We Value

  • Creating trusting and successful working relationships.
  • Setting clear, measurable and achievable goals.
  • Cooperating with team members in an open, positive and respectful manner.
  • Taking responsibility for the outcomes of decisions and actions.
  • Staying current with technical job skills.

Work Conditions

You primarily work in an office setting during regular business hours. Overtime may occasionally be required.

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Administrative Assistant, Qualico Communities • Calgary, AB, CA

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