Project Administrator

Job Description

CEDA is looking to hire a Project Administrator based out of our Fort McMurray, AB location. Reporting to the Team Lead, Accounting and Financial Planning & Analysis, the Project Administrator supports the Finance and Operations teams through project set-ups, financial reporting, data analysis, and system updates. This role plays an important part in maintaining accurate project information and supporting timely financial and operational decision-making.

If you’re an organized, detail-oriented professional with experience in project administration, contract billing, or accounting support, this could be the opportunity for you. Bring your Excel skills, analytical mindset, and ability to work collaboratively across Accounting and Operations to a role where you’ll help keep projects accurate, efficient, and financially on track. If you enjoy solving problems, working with data, and making sure the details are right, we’d love to hear from you.

What we offer

• Competitive wages, excellent benefits, a health spending account, and matching pension contributions starting on your first day!
• Monday–Friday, 40 hours per week
• Opportunities for skill development and career growth

Key Duties & Responsibilities

• Assist with monthly, quarterly, and annual financial reporting for internal and external stakeholders, including preparing journal entries, account reconciliations, and supporting documentation
• Set up assigned projects and maintain accurate project information within financial reporting and field data management systems
• Work closely with Accounting and Operations teams to identify, investigate, and resolve project billing and cost variances
• Review and reconcile information between field data collection platforms and accounting systems, investigating discrepancies and making adjustments as required
• Generate and distribute daily financial and operational reports to support business analysis and management decision-making
• Extract, import, and organize data using Microsoft Excel-based tools and established processes
• Coordinate project close-out reviews, ensuring project activities are complete, billing has been finalized, and all outstanding financial or administrative items have been addressed
• Provide additional accounting, reporting, and administrative support as required

Role Specifications

• Minimum of 3 years’ experience in contract administration, project administration, project billing, or a similar role
• Experience using financial or project accounting applications is an asset, bonus points for experience with Microsoft Dynamics AX or Salesforce Field FX
• Intermediate Excel skills, including PivotTables, formulas, and graphs is an asset
• Experience with daily field capture or field data collection systems is an asset
• Experience interpreting construction-type contracts is an asset

Personal Characteristics

• Detail-oriented and organized, with an eye for accuracy and a knack for keeping information clean and up to date
• Analytical by nature and comfortable working with numbers, digging into discrepancies, and figuring out what doesn’t add up
• Able to juggle multiple priorities and competing deadlines without losing sight of the details
• A strong communicator who enjoys working with Finance, Operations, and multiple Service Lines to keep things moving
• Self-motivated and proactive, with the initiative to follow established processes while looking for ways to make things better

Additional Information

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhausted list of all responsibilities, duties and skills required.

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