Payroll Manager

Frontier Dental is seeking an experienced Payroll Manager to lead payroll operations across the United States and Canada. This role reports into Finance and works in close partnership with Human Resources to ensure accurate, compliant, and timely payroll processing.

The Payroll Manager will oversee payroll execution, tax compliance, ACA and Canadian benefits reporting, and internal controls. This role requires strong regulatory knowledge, attention to detail, and cross-border payroll expertise.

Key responsibilities and how you will make an impact: Payroll Administration

Manage end-to-end multi-state (U.S.) and multi-province (Canada) payroll processing.

Ensure accurate processing of salaries, hourly wages, bonuses, commissions, and deductions.

Oversee payroll changes including new hires, terminations, compensation adjustments, and garnishments.

Reconcile payroll to the general ledger and support Finance during month-end and year-end close activities.

Review and approve payroll journal entries, accruals, and payroll-related account reconciliations.

Serve as the primary payroll subject matter expert for Finance, HR, Benefits, and external providers across the U.S. and Canada.

Manage payroll systems and third-party vendors.

Compliance & Regulatory Oversight

Ensure compliance with U.S. federal, state, and local laws (FLSA, IRS regulations, wage and hour laws).

Ensure compliance with Canadian federal and provincial payroll regulations.

Oversee payroll tax filings, including:

U.S.: 941s, 940s, state filings, W-2s, 1099s

Maintain compliance with garnishments, levies, and statutory deductions.

Monitor regulatory changes and implement required updates across both countries.

Coordinate support for payroll audits and respond to regulatory inquiries.

Benefits & ACA / Statutory Reporting

Partner with HR to ensure accurate benefit deductions and reporting.

Oversee U.S. Affordable Care Act (ACA) tracking and filings (1094-C, 1095-C).

Support Canadian benefits and statutory programs including CPP, EI, and provincial health requirements.

Ensure compliance with ERISA (U.S.) and applicable Canadian benefits regulations.

Controls & Process Improvement

Manage payroll systems, service providers, and vendor relationships.

Lead payroll system implementations, upgrades, and provider migrations, including requirements gathering, vendor evaluation, testing, data validation, and post-implementation stabilization.

Partner with HR, Finance, and IT to ensure effective integration between payroll, HRIS, benefits, timekeeping, and financial systems.

Maintain strong internal controls and audit-ready documentation.

Develop, document, and continuously improve payroll policies, procedures, and workflows.

Identify opportunities to improve efficiency, scalability, accuracy, and risk mitigation.

Safeguard payroll data confidentiality and ensure adherence to data privacy standards.

Payroll Reporting & Analytics

Develop, analyze, and distribute recurring and ad hoc payroll reports for U.S. and Canadian operations.

Prepare and review payroll registers, variance analyses, headcount reports, labor cost reports, statutory reporting summaries, and benefits reconciliations.

Ensure payroll data accuracy, completeness, and consistency across payroll systems, the general ledger, and downstream reporting platforms.

Provide payroll data and analysis to support budgeting, forecasting, audits, regulatory reporting, and business decision-making.

Develop standardized reporting dashboards, documentation, and reporting processes that promote transparency, scalability, and audit readiness.

Respond to reporting requests from HR, Finance, leadership, auditors, and external stakeholders while maintaining appropriate confidentiality and controls.

Qualifications:

Bachelor’s degree in Accounting, Finance, HR, or related field

5+ years of payroll leadership experience.

Experience managing both U.S. and Canadian payroll required.

Strong knowledge of ACA and CRA reporting requirements.

CPP (U.S.) or PCP/CPM (Canada) certification preferred.

Experience in multi-location healthcare organizations preferred.

Here at Frontier Dental, we are a diverse team that nurtures an inclusive environment. We attribute our growth significantly to our ability to learn from one another’s perspectives. Frontier Dental values the unique skills and experiences of each of our candidates; recognizing that each prospective team member contributes to our efforts in building a diverse and inclusive place to work. We are committed to being an equal opportunity employer and are happy to provide accommodations upon request at all stages of the recruitment process. Should you require any disability-related accommodation to support your participation in our recruitment process, please notify us and we will work with you to meet your accessibility needs.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

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