Caretaker Supervisor - Administrative Assistant 3 (AESES)

Caretaker Supervisor - Administrative Assistant 3 (AESES)

MINIMUM FORMAL EDUCATION/TRAINING REQUIRED: Undergraduate Degree in a related discipline is required. Post-Secondary Education (i.e. Business Administration, Management, Trades) is preferred. Sound knowledge of all aspects of custodial and ice-making operation and pool maintenance including, cleaning chemicals and mechanical cleaning equipment is required. Sound knowledge of the CSA B52 Mechanical Refrigeration code, Power Engineers act, and the Provincial Health act is also required. Must be certified as a Pool Operator and have a Power Engineering Certificate in Refrigeration. EXPERIENCE: Three years of directly related experience in facility management/supervision is required. Must have solid supervisory/leadership experience which includes coordinating and supervising the work of others, maintaining productivity and staff morale, recruitment, training and performance management. Experience working in a pool and/or arena and ammonia plants is required. Previous experience supervising in a unionized environment is preferred. An acceptable equivalent combination of education and experience may be considered. SKILLS AND ABILITIES: Must demonstrate effective communication (verbal and written) and excellent analytical, organizational interpersonal skills to work effectively with staff, the University community at large and visitors to the campus.is required. Demonstrated abilities to problem solve, exercise judgement and make sound independent decisions required. Must be receptive to and adapt to change and be willing to promote new ideas and techniques. Must be able to maintain and compile accurate records, estimates and reports. Must be willing to adjust their schedule to respond to emergency needs. Satisfactory work record, including satisfactory attendance and punctuality, is required. Key responsibilities

Assist the Manager, Caretaking Services in gathering and analyzing data and identifying, planning, directing and implementing Long Term Strategic Planning for the department. Assist with managing a budget for salaries of staff and order supplies, distribute and control levels of supplies. Assist the Manager in preparing and control of annual budget, including preparation of request for purchase of equipment. Prepare estimates for projects, requisitions, special events as requested. Stay abreast of new technologies, methods, and equipment related to their area of responsibility. Work closely with suppliers and external groups for the purpose of acquiring information to resolve operational problems and to provide optimum service and efficiency. Make recommendations, initiate the purchasing of equipment and supplies. Keep equipment inventory current and advise the Manager of any changes. Regularly deal with staff problems and lead staff meetings. Direct staff and make necessary staffing changes due to absenteeism, vacations and emergencies. Hire and select staff, interview applicants and select the successful candidate. Works closely with the Manager in implementing job training programs for new and existing employees, ensures the proper and safe use of materials and equipment. Conduct annual performance appraisals and absenteeism review meetings, recommend staff for the Attendance Management Program. Authorize and schedule vacations, overtime and the scheduling of additional custodial resources to meet the need of the departments. Address performance concerns, identify and implement the necessary remedial measures and apply progressive discipline upon consultation with Manager. Monitor performance of employees, job safety and care of custodial rooms and equipment. Implement job training programs for new and existing employees, ensure the proper and safe use of materials and equipment at all times. Maintain and submit payroll documents, document and maintain all custodial related measures in a systematic fashion. Maintain familiarity regarding University policies, procedures and collective agreements. Maintain close contact with the HR Department and Union Representatives. Receive and deal with all grievances at the first stage of the grievance procedure and thereafter. Might be required to attend arbitration meetings. Provide services to buildings on campus within the respective area. Provide and coordinate custodial services for University convocations, athletic events, meetings and large conventions. Meet and plan with the user groups and recreation service staff regarding all event programming. Investigate concerns of building users and initiate corrective action as required. Supervise the custodial services and conduct daily quality assurance inspections. Maintain an operating log and meet with health inspector for continued operation/certification of pool license. Maintain knowledge of the pool operating equipment and ensure it is in good working condition. Represent Caretaking Services by establishing and maintaining good working relationship with the Faculties and Departments, provide advice and assistance regarding customer complaints. May be required to participate in Local Area Safety and Health Committee and to represent Management by sitting on the Workplace Health and Safety Committee. Ensure all Material Safety Data Sheets for all controlled products used are current and accessible to staff. Ensure that fire-fighting equipment is checked and maintained. Annually maintain Physical Plant Certificate of Recognition, provide WHMIS training. Investigate workplace incidents/accidents and prepare reports. Perform Job Safety analysis; administer the regulation 132/97 Provincial Health act. Address customer repair service requests, prioritize requests and follow up after work is completed. Ensure safe operations and periodic testing of CO, CO2 , NH3 and C3H8 alarms. Maintain an operating log and meet with relevant contractors regarding the Arena’s Ammonia Plant. Supervise and schedule icemakers. Maintain knowledge of Arena and Ammonia Plant operations and equipment and ensure it is in good working condition. Perform other duties as assigned. Why the University of Manitoba?

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes: Comprehensive group benefits and pension plan. Competitive vacation time. Employee and Family Assistance Program. A full spectrum of professional development opportunities. Closing Date: August 13, 2026 The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities). If you require accommodation supports during the recruitment process, please contact UM.Accommodation@umanitoba.ca or 204-474-7195. Please note this contact information is for accommodation reasons only. Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

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