Executive Assistant to Vice President Operations

Select how often (in days) to receive an alert:

Executive Assistant to VP, Canadian Operations & VP, Quality Job location: Hybrid with requirement to travel to across network of facilities in Ontario on an as needed basis Hours: 40 hours per week with flexiblity to work across multiple time zones Employment type: Full-time Permanent Salary : $75,000 - $80,000 to start

A little about us Aurora

is proud to be a global leader in the cannabis industry. With a smart strategy, unmatched talent and focus on our long-term success, we believe we have a bright future.

At Aurora, we’re passionate about helping patients improve their lives through high-quality premium medical cannabis under brands they can trust and rely on. Our products, available across Canada, Europe, Australia, and New Zealand, include leading brands like Pedanios, IndiMed, San Raf, Whistler, Greybeard and CraftPlant.

Our diverse team works passionately across various roles, from manufacturing to corporate positions, and many more, united by our purpose: Opening the World to Cannabis. Enabled by science and empowered by people, for patients and consumers. We collaborate globally, embrace change with courage, stay agile, and treat everyone with compassion. We live our values daily, making a meaningful impact on patients, communities, and our A-Team.

JOB SUMMARY Aurora Cannabis is currently recruiting an Executive Assistant to support the Vice President, Canadian Operations and the Vice President, Quality The successful candidate will be responsible for a variety of administrative, clerical, financial tasks.

The ideal candidate will have considerable skill in working as an executive assistant in a fast-paced and dynamic industry and is comfortable working across multiple locations and time zones. The successful candidate will be highly organized, possess strong decision-making skills, proven ability to establish priorities, exceptional interpersonal skills, polished communication skills, and ability to exercise good independent judgement.

The Executive Assistant is experienced working with all levels of an organization, communicating with sensitive stakeholders, and maintaining professionalism and utmost confidentiality.

MAIN RESPONSIBILITIES:

Maintains a close working relationship with other departments within the company

Serve as the primary point of contact for internal and external stakeholders on business matters

Prepares agendas, attends meetings, schedules and takes minutes at internal and external meetings as requested

Prepares and submits expense reports

Handles and prepares all aspects of confidential and sensitive documents, ensures critical timelines are met. Collects, consolidates information, and schedules

Composes, reviews, and follows through on internal and external communication with a commitment to accuracy and attention to detail

Assists with internal and external communication efforts; organizes and coordinates special events and projects

Proactive coordination of the Vice Presidents daily calendar and scheduling of appointments

Communicates information and instructions staff to his/her team and outside agencies/individuals as required

Coordination of travel arrangements (accommodation, flights, vehicles, etc.) as requested

Supports the Vice Presidents' to ensure the smooth flow of information and activities in a multifaceted operation with ever-changing priorities

Oversees the email of the Vice Presidents as required, handles sensitive information appropriately and uses good judgment in problem solving

Related projects and research as required

On-site support when VPs are on site

Assisting the Vice Presidents' direct reports as required

Commitments and engagements may extend beyond regular office hours and although this role generally does not require attendance at such events or significant overtime, there are times when it will be necessary to provide support beyond regular office hours across multiple time zones around Canada and across the world.

KNOWLEDGE AND SKILLS:

Proficiency in the use of computer software for Microsoft applications – Word, Excel, Powerpoint

Strong technical skills, adept with Google Apps for Business, Google Office, MS Office, and familiarity with is an asset.

Ability to act with minimal supervision, discretion, maturity, and with absolute confidentiality

Ability to work under tight timelines and to balance multiple and varied projects at one time

Thorough knowledge of corporate communications, spelling, grammar, and basic accounting

Exceptional written, verbal and interpersonal communication skills

Ability to inspire trust and confidence in relationships with others; the ability to exercise diplomacy when dealing with customers and to provide leadership, organizational and decision-making skills

EDUCATION AND EXPERIENCE:

A minimum of 5 years’ experience supporting senior leadership in an executive assistant capacity

Experience within a public company, preferably in a large organization is an asset

University Degree, College Diploma or Certificate in Business, Office Administration, or related relevant education is an asset

Bilingualism (French and English) is an asset

Diversity, Equity, Inclusion, Belonging and Accessibility

At Aurora, we are proud to foster and celebrate a diverse community of professionals! We take pride in nurturing an inclusive culture that empowers our people to be their authentic selves, celebrate their differences and love where they work. Our diverse community combined with our inclusive culture, is what sets us apart in the industry and equips our A-Team with superpowers – and this is why, we encourage all candidates to apply for job opportunities regardless of race, national origin, colour, religion, age, gender identity or expression, sexual orientation, marital and family status, disability, or any other identifying characteristic.

We value the unique skills and experience each person brings to Aurora and are committed to creating and maintaining an accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Human Resources team know by contacting us at hr.services@auroramj.com

#J-18808-Ljbffr