Project Manager

Founded in 2003, Vista Solutions is an advanced engineering and technology company providing turnkey vision inspection products and solutions to a diverse client base across industries such as Automotive, Pharmaceutical, Food and Beverage, Consumer Products, and Metal Casting.

The Role The Project Manager ("PM") is responsible for managing all aspects of the Vista Solutions project life cycle, from sales order hand-off through to project completion. Working in close collaboration with the Technical Sales Team, Engineering, and Administrative Teams, the PM plays an instrumental role in driving project success and supporting Vista’s corporate vision of achieving world class excellence and leadership in the field of machine vision integration.

What You’ll Do Under the direction of the President, the duties and responsibilities of the PM include, but are not limited to, the following:

Resource Management

Manage day-to-day direction to the Project Management team, overseeing individual workloads, ensuring accountability to project and departmental standards and leading performance management across the department.

Manage allocation of Engineering resources by collaborating with Engineering Management, Sales Team and other PMs during daily and weekly resource planning meetings;

Ensure engineering resources across all active projects and high probability pipeline are scheduled appropriately;

Coordinate all travel required for assigned projects.

Project Management – Day-to-Day

Create and manage open issues logs and project timelines using MS Project;

Manage the flow of internal and external project communications;

Provide timely project hand-off details to Engineering prior to commencement of work;

Coordinate activities of technical staff and sub-contract partners, including supervising installation and deployment support at machine builders and client facilities;

Manage the design, build, and acceptance process for projects, ensuring equipment meets client design and manufacturing standards and aligns with project proposal documentation;

Maintain and complete client documentation;

Provide weekly project health updates to the management team;

Lead project closeout meetings with internal and external stakeholders to assess project success and document lessons learned;

Participate in weekly internal project status meetings with individual sales team members.

Procurement, Shipping, and Inventory Management

Initiate and coordinate the procurement process for materials and sub-contract requirements;

Coordinate hardware shipping, including obtaining necessary information to support cross-border shipping;

Support inventory management through product utilization and inventory review sessions.

Project Accounting & BD Initiatives

Review project proposals to support accurate forecasting of PM hours and overall project requirements;

Provide accurate invoice summaries to account managers for billing;

Support continuous improvement initiative in collaboration with the IT and ERP Manager.

What You Bring

Bachelor’s degree in Engineering, Project Management, or a related technical discipline with a minimum of five (5) years of relevant project management experience; OR a minimum of ten (10) years of hands‑on project management experience in lieu of a degree, preferably within a project‑based environment in the field of automation or machine vision;

Knowledge of PLC, electronics, robot programming, and automation;

Demonstrated ability to lead, be assertive, and drive projects to completion in a fast‑paced environment;

Prior experience managing, mentoring, or leading a team of project managers or technical professionals in a project‑based environment is preferred;

Prior experience working cross‑functionally with internal and external stakeholders;

Keen interest and/or experience in machine vision, automation, robotics, or programming;

Prior experience working within an ERP system, particularly NetSuite;

Exceptional written and verbal communication skills with strong interpersonal abilities;

Advanced organizational skills with the ability to multi‑task, prioritize, and manage a high volume of concurrent projects;

Analytical and critical thinker with high attention to detail;

Proficiency in Microsoft Office Suite;

Possess a valid G Class driver’s license and reliable vehicle, as the ability to travel with a personal vehicle to clients’ locations is a significant and inherent component of the job;

Ability to travel regionally and internationally, including crossing the US/Canada border on short notice as required and;

Candidates must, at the time of hire, be eligible to enter the United States in B-1 business visitor status or an equivalent authorized status for business travel.

PMP certification is considered an asset; and

Police clearance upon hire.

Why Become a Vista Visioneer? Innovation, Collaboration, Customer Service, Entrepreneurship and Diversity are the name of the game. These five values are what drive our success, and we strive to reflect these values in everything we do.

As a Visioneer, expect to broaden your industry and field knowledge in collaboration with various stakeholders while developing and delivering innovative solutions for our clients!

Giving back to the local community is a top priority. We recognize that this allows us to grow as a team, a company, and most importantly, as individuals #GiveWhereYouLive;

Comprehensive onboarding and training initiative;

Competitive compensation packages commensurate with experience;

Group health benefits including extended health, vision, and dental benefits, life insurance, Employee Family Assistance Program (EFAP) access;

Paid personal time;

Group Savings Plan with 100% employer match;

Healthcare Spending Account (HSA), Wellness Spending Account (WSA);

Relocation assistance available;

Social initiatives including ‘Team Kudos’ system and monthly Vista Connect events; and;

Opportunity to work in a collaborative environment across an international team: Vista Canada, Vista USA, and Vista Mexico.

For more information, check us out online at https://www.vistasolutions.ca/

We thank all applicants for their interest in Vista Solutions. We will contact those selected for an interview.

This position is to fill an existing vacancy.

AI Notetaker Disclosure: Interview meetings may use an AI notetaker for documentation purposes only to support our interview process.

Vista Solutions Inc. is an Equal Opportunity Employer and is committed to providing accommodations for candidates with disabilities taking part in all aspects of the recruitment and selection process. If you require accommodations during the recruitment process, please reach out to our Human Resources Department at hr@vistasolutions.ca.

The expected compensation range for this position is $85,000-$135,000 per year. Final compensation will be determined based on experience, skills, and internal equity.

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