Environmental Services Program Co-Ordinator

Heating, Refrigeration and Air Conditioning Institute of Canada (HRAI) a not-for-profit national trade association that represents and advocates for member companies in the Heating, Ventilation, Air Conditioning and Refrigeration industry (HVACR). Our members include wholesalers, manufacturers, contractors, and other professionals with an interest in this industry and improving its impact on the environment. We’ve been around for more than 50 years and believe it or not, still growing!

We are looking for a Program Coordinator – Environmental Services to join our team. Working closely with the Manager, Environmental Services, you will support programs including Refrigerant Management Canada and the Thermostat Recovery Program, gaining hands-on experience in environmental stewardship, program administration, reporting, audits, stakeholder engagement and industry outreach.

You do not need previous HVACR or environmental stewardship experience. We are looking for someone who is organized, detail-oriented, comfortable working with people and data, and interested in learning about environmental programs and sustainability.

This is a great opportunity for someone looking to build their career while contributing to programs with meaningful environmental impact.

This posting is for an existing vacancy.

The salary range for this role is $50,000-$55,000 annually.

What You Will Do

• Support the day-to-day administration and coordination of environmental stewardship programs
• Maintain accurate program records, databases, documentation and compliance information
• Support the Manager with annual provincial reporting and updates to stewardship program plans
• Coordinate documentation and information required for annual program audits
• Respond to questions and provide program support to members, contractors, wholesalers, manufacturers, collection depots and other program partners
• Support relationships and communications with government departments, stewardship organizations, industry partners, committees and other stakeholders
• Track program activities, deadlines, data and reporting requirements
• Assist with budget tracking and annual budget preparation
• Support program communications, education, outreach and engagement activities
• Participate in meetings, working groups, industry events and conferences, as required
• Look for opportunities to make program processes, communications and service delivery more efficient and effective

What You Bring

• A post-secondary degree or diploma in business administration, environmental studies, sustainability, or a related field, or an equivalent combination of education and experience
• One to three years of experience in program coordination, administration, project support, stakeholder service, or a similar professional environment
• Strong organizational skills and attention to detail
• The ability to manage multiple priorities, records and deadlines
• Strong written and verbal communication skills and a service-focused approach
• Comfort working with data, spreadsheets, databases and documentation
• Proficiency with Microsoft Outlook, Word, Excel and PowerPoint
• The ability to work independently while also being a collaborative member of a team
• An interest in environmental programs, sustainability and learning about the HVACR industry

Nice to Have

Experience in any of the following would be an asset, but is not required:

• Environmental programs, sustainability, compliance or extended producer responsibility programs
• Trade associations or not-for-profit organizations
• Stakeholder or member relations
• Working with government, industry partners or Boards and committees
• Database management

Why Join Us?

• Hybrid Model: Work 4 days in-office near Toronto Pearson Airport, with remote Fridays to recharge.
• Vacation & Benefits: Start with 3 weeks of vacation, comprehensive benefits, and Health Care Spending Account (HCSA) top-up.
• Retirement Ready: Employer RRSP contributions after 1 year.
• Impactful Work: Be part of a tight-knit, purpose-driven team working on big climate and energy issues that affect every Canadian.
• Career Development: Build experience in environmental stewardship, stakeholder relations, reporting, compliance and program delivery.
• Great Team: Join a collaborative, tight-knit organization working with industry and government on issues that affect Canadians across the country.

Please note that AI-assisted tools may be used to support the preliminary screening of applications. All applicant assessments and hiring decisions involve human oversight.

HRAI is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If contacted for an employment opportunity, please advise Human Resources if you require accommodation in accordance with HRAI values and all applicable legislation.

We thank all applicants for their interest; only those selected for an interview will be contacted. Hiring is subject to successful completion of a background verification and integrity check.