Senior Administrative Assistant Capital Markets Investment Banking

Were building a relationship-oriented bank for the modern world. We need talented passionate professionals who are dedicated to doing whats right for our clients.

At CIBC we embrace your strengths and your ambitions so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC please visit

What youll be doing

We are looking for a proactive and organized Senior Administrative Assistant to join our Capital Markets Investment Banking this role you will provide essential administrative support to the division working closely with the Manager Business Effectiveness and locally the Office Manager to ensure efficient and effective support for the Investment Banking team. You will manage a range of high-priority tasks and maintain strong working relationships across the team. The ideal candidate is self-directed an excellent communicator and able to manage multiple priorities in a fast-paced high-expectation environment.

At CIBC we enable the work environment most optimal for you to thrive in your role. To successfully perform the work youll be on-site full-time.

The expected annualized base salary range for this role is $60000 to $70000.

The base salary is determined by a variety of factors including the candidates skills experience and job-related knowledge as well as geographic location and specific business needs. Our compensation philosophy supports ongoing growth and development enabling progression within the salary range as team members advance in their roles.

In addition to base pay compensation for this roleincludes participation in an annual discretionary incentive orbonus program.

We are committed to providing fair equitable and competitive compensation opportunities for all employees and we encourage open conversations about compensation throughout the recruitment process.

How youll succeed

• Calendar Event and Travel Management - You will manage complex calendars schedule meetings resolve conflicts monitor upcoming priorities and coordinate follow-up actions. You will arrange travel and accommodations manage itinerary changes and coordinate meeting and event logistics including room bookings virtual meeting set-up agendas materials catering A/V requirements and attendee communications.

• Administrative Support - You will provide day-to-day administrative support to Investment Bankers and their teams ensuring tasks are completed efficiently and in accordance with company policies. You will also support department operations through supply management workspace coordination onboarding support office moves and other administrative or facilities-related activities.

• Expense and Invoice Processing - You will take ownership of accurate and timely invoice and expense processing using Coupa ensuring all submissions and remittances adhere to company policies and procedures. You will proactively resolve discrepancies escalate issues as appropriate and provide guidance on invoice and expense-related policies and remittance inquiries.

• Relationship Building - You will build strong working relationships across the Capital Markets team and serve as a central point of contact for internal teams external stakeholders vendors and administrative partners. Your collaborative approach will help ensure timely communication and a seamless professional support experience.

• Organization and Reporting - You will maintain accurate records reports and documentation while managing competing priorities in a fast-paced environment. You will also support data analysis reporting and tracking metrics or milestones to help advance business and strategic initiatives. Assist with data analysis reporting and tracking of metrics or milestones to support business and strategic initiatives.

Who you are

• You bring minimum 3-5 years of experience. Providing administrative support in an administrative role preferably in finance or similar corporate environment; post-secondary education is considered an asset.

• You put our clients first. You engage with the purpose of finding the right solutions. You go the extra mile because it is the right thing to do.

• You are an exceptional communicator. Your well-developed communication skills enable you to convey ideas clearly foster collaboration and ensure that vital information flows seamlessly throughout the team.

• Youre digitally savvy. You are highly proficient in the Microsoft Office suite and have a passion for learning new technologies. You quickly adapt to emerging tools and digital trends always seeking ways to enhance efficiency and drive innovation. Experience working with tools such as Workday and Coupa is considered an asset.

• You understand that success is in the details. You demonstrate a high level of attention to detail and consistently deliver quality work. Your strong work ethic and critical thinking skills enable you to identify important nuances make sound decisions and proactively look for process improvements when needed.

• You thrive on analyzing complex information and solving challenging problems. You enjoy investigating difficult issues and making sense of data. You are motivated by your ability to communicate detailed findings in a clear and meaningful way.

• You are meticulous and exceptionally organized. Your keen attention to detail and strong time management skills allows you to juggle multiple tasks and conflicting priorities with ease.

• Youre inspired by collective success. You know that collaboration can transform an innovative idea into a great one. You understand the power of an inclusive team that enjoys working together to bring a shared vision to life.

• You are proactive. You are a fast independent learner who shows high initiative to complete tasks and identify issues with minimum guidance.

• You handle confidential information with the utmost integrity. Your professionalism ensures sensitive materials are always managed appropriately and securely.

• Values matter to you. You bring your real self to work and you live our values - trust teamwork and accountability.

#LI-TA

What CIBC Offers

At CIBC your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career rather than just a paycheck.

• We work to recognize you in meaningful personalized ways including a competitive salary incentive pay banking benefits a benefits program* defined benefit pension plan* an employee share purchase plan a vacation offering wellbeing support and MomentMakers our social points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation please contact

• CIBC is committed to clarity in our hiring process. All roles posted are opportunities were actively recruiting for unless stated otherwise.

• You need to be legally eligible to work at the location(s) specified above and where applicable must have a valid work or study permit.

• We may ask you to complete an attribute-based assessment and other skills test (such as simulation coding French proficiency).

• We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you all that you have to offer and give you the opportunity to learn more about us.

Job Location

Vancouver-400 Burrard 12th

Employment Type

Regular

Weekly Hours

37.5

Skills

Accountability Activity Coordination Communication Multitasking Office Administration Organizational Efficiency Personal Initiative

Required Experience:

Senior IC

Experience: years
Vacancy: 1
Monthly Salary Salary: 60000 - 70000