Under the direction of the Fire Chief the Administrative Assistant is responsible for administrative support to the Deputy Fire Chiefs Assistant Deputy Chief Platoon Chiefs Training and Fire Prevention divisions; handling calls inquiries correspondence emails Station Notices Meeting Minutes and committee support. The handling of sensitive and confidential matters; preparing reports and spreadsheets; performing general research; compiling and preparing various types of reports and statistical data; maintaining records and file systems including administering the electronic records management system; developing and maintaining databases; assisting with event planning minute taking and website administration.
In addition the Administrative Assistant - Inventory & Logistics is responsible for providing direct administrative support to the Deputy Fire Chief Operations & Training handling a variety of communications and assisting with RFP processes. Responsible for all activities related to inventory control materials supply and processing. Tracks and monitors all supplies required checks invoices against purchase orders and ensures Fire Stations have required materials/supplies. Coordinates activities for fleet/truck repair maintenance and licensing maintain data statistics related to truck servicing.
Formal post-secondary education in public administration or business administration or a related field of study and a thorough working knowledge of general administrative support function or an equivalent combination of education and experience.
Courses in Inventory Control warehouse and distribution management would be an asset.
Working knowledge of municipal government and applicable legislation preferably relating to Fire Services.
A high-level proficiency in a computerized environment utilizing a variety of programs. Preference for Microsoft Office (Word Excel PowerPoint Outlook) multi-line phone system.
Working knowledge of electronic data management systems with the ability to develop and run queries (i.e. Firehouse JD Edwards).
Excellent written presentation skills and the ability to prepare concise and professional reports and presentations.
Demonstrated ability to create intermediate to advance excel spreadsheets with an understanding of data analysis principals.
Excellent organizational interpersonal and problem-solving skills with the ability to manage multiple tasks and priorities in a demanding environment.
A team-oriented person with demonstrated initiative a strong attention to detail and accuracy is required.
Strong written and verbal communication skills with a proven ability to work effectively and confidentially with all levels of management and the public.
Research and basic analysis skills to support the compilation of information and assist in the preparation of reports and correspondence.
Ability to work independently and prioritize workload and maintain confidentiality.
Work is physical in nature and requires physical ability and agility to carry bend and lift items of various weights up to 50 pounds with assistance. Physical ability to place materials on shelves at times with use of a step stool or step ladder. Lift items above shoulder height.
Ability to deal courteously and effectively with co-workers the public ratepayers other department staff/levels of government utilities suppliers and community/charitable organizations.
Class G License in good standing required and a reliable vehicle to use on corporate business.
Required Experience:
Manager
Administrative Assistant CYFS Inventory & Logistics • Aurora, Ontario, Canada
Join Intact Lab as an Experienced Senior Administrative Assistant, balancing hybrid work while supporting leaders and enhancing departmental efficiency in Toronto or Montreal.This role as Senior Ad... Show more
Contribute to NFI as an Inventory Control Clerk, responsible for ensuring accurate inventory records and effective management.Ideal for detail-oriented candidates with strong analytical abilities.R... Show more
Logistics and Order Fulfillment Coordinator.Xtract One Technologies is seeking a Logistics and Order Fulfillment Coordinator to join the Supply Chain team in Operations.Reporting to the Supply Chai... Show more
Administrative assistant vacancy in Toronto Canada.Kindly message on WhatsApp now Kindly message on WhatsApp now.Administrative assistant Jobs in Toronto:.The most in-demand professions in Toronto:... Show more
Explore the Senior Administrative Assistant role at HOOPP.Support senior leaders through efficient administration and coordination tasks in a high-performance, inclusive environment.Working at HOOP... Show more
Make a meaningful impact at HOOPP as an Administrative Assistant, streamlining operations for the Finance & IA leadership team while enhancing workplace culture.This position is key to ensuring eff... Show more
Play a pivotal role in client relations by assisting Investment Advisors.Handle administrative tasks, compliance, and trading support with precision and professionalism.This position will support t... Show more
A leading grain marketing co-operative in Ontario is seeking a Temporary Grain Merchandising Administrative Assistant to support grain marketing programs and assist with administrative tasks.The ro... Show more
Our Client has an urgent need for an Inventory Control Clerk to optimize inventory management.This full-time role seeks candidates with at least three years of relevant experience.Reporting to the ... Show more
Oversees EMS logistics, including procurement, inventory of medical supplies, regulatory compliance, and team leadership.Requires business administration background and supervisory experience. Show more
As an Administrative Coordinator, you will provide high-level administrative support to 3–4 academic clinicians, investigators, scientists, educators and administrators in the Division of Haematolo... Show more
Now accepting applicants for Focus Group studies.Earn up to $850 per week part-time working from home.Must register to see if you qualify.No Administrative Assistant admin experience needed.Adminis... Show more
The typical salary range for this position is $41 280.The base salary offered will be determined based on the candidate’s job-related knowledge, skills, education, experience, and internal equity c... Show more
We are looking for an enthusiastic, curious, and adaptable Administrative Assistant to provide high-level administrative, coordination, and operational support to the Vice‑Principals of Finance and... Show more
A distributor of industrial and medical gases is seeking a Zoho Specialist to manage the technical setup and optimization of their new Zoho ERP environment.Responsibilities include configuring Zoho... Show more
An established industry player is looking for a dedicated Logistics Coordinator to optimize transportation and storage of commodities.This role involves planning logistics operations, ensuring comp... Show more
Join us as an Efficient Administrative Office Assistant, responsible for vital administrative and clerical tasks that enhance office efficiency.Collaborate with team members to support smooth opera... Show more
To provide and coordinate support for Flight Operations crew members.Assist with the distribution and maintenance of operationally required manuals and documentation (Bulletins, Notices, Alerts, Tr... Show more
Become a vital part of patient care as a Patient Care Coordinator in a busy healthcare environment.This in-person role supports plastic and reconstructive surgeons in managing crucial patient flow ... Show more
Become a Material Fulfillment Coordinator with EF Go Ahead Tours in Toronto, ON.This contract role focuses on efficiency in managing and delivering key materials for successful campaigns.As part of... Show more
