Talent Acquisition Coordinator

Job Description

Fleetway is seeking a highly organized and detail-oriented Talent Acquisition Coordinator to join our Talent Acquisition team. This role provides administrative and coordination support for Fleetway's high-volume recruitment function. Working closely with recruiters, hiring managers, candidates, and internal stakeholders, the Talent Acquisition Coordinator is responsible for keeping recruitment activities organized and on track through the coordination of interviews, employment offers, candidate communications, pre-employment activities, recruitment documentation, and other talent acquisition processes. With ongoing growth and significant hiring activity across the organization, this position is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple priorities, and takes pride in providing exceptional service and administrative support. The successful candidate will play an important role in supporting the day-to-day operations of the Talent Acquisition team and ensuring a positive and professional experience for candidates and hiring managers.

Responsibilities

• Conduct initial resume screening and candidate pre-screening activities to identify qualified candidates.
• Coordinate interviews and recruitment activities between candidates, hiring managers, and recruiters.
• Support a positive candidate experience through timely communication and coordination throughout the hiring process.
• Assist hiring managers and recruiters by collecting interview feedback, tracking candidate progress, and supporting timely hiring decisions.
• Prepare employment offers and coordinate the approvals required to move candidates through the hiring process.
• Coordinate pre-employment activities, including the collection of required documentation, and onboarding requirements.
• Maintain accurate candidate and requisition information within the Applicant Tracking System (ATS), as well as recruitment and employee records in accordance with company processes and standards.
• Support Fleetway's employee referral program and student recruitment initiatives, including career fairs, co-op hiring, and campus engagement activities.
• Provide administrative support to the Talent Acquisition team and contribute to the continuous improvement of recruitment processes.

Qualifications

• Diploma or degree in Human Resources.
• Experience in recruitment, administration, customer service, coordination, or a related role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience using an Applicant Tracking System (ATS), HRIS, or related technology considered an asset.
• Interest in or experience with marketing, communications, employer branding, or social media considered an asset.
• Please note that this position is based full-time at our Dartmouth, NS office and is not eligible for remote work.

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive. We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce. If you require accommodations during the recruitment process, please let us know—we're happy to help.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

• We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement
• We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations
• Flexible work hours (with core hours)
• We have Mental Health first aid trained staff in all offices
• A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness
• Ability to save for your future with our company matching RRSP program
• 15-week maternity leave top-up program
• Employee & Family Assistance Program
• Annual health & wellness reimbursements
• Business casual work environment, with casual Fridays
• A slick company jacket that will definitely make you the envy of your friends

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