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Elby Professional Recruitment Inc
Executive Coordinator ( Contract to permanent opportunity)Elby Professional Recruitment Inc • Hamilton, ON, CA
Executive Coordinator ( Contract to permanent opportunity)

Executive Coordinator ( Contract to permanent opportunity)

Elby Professional Recruitment Inc • Hamilton, ON, CA
1 day ago
Job type
  • Full-time
  • Permanent
  • Quick Apply
Job description
An established non-profit organization in Hamilton is seeking an Executive Coordinator to support the Chief Executive Officer and Board of Directors on a contract-to-permanent basis. This newly created role is ideal for an experienced executive support professional looking to become a trusted partner to senior leadership during an exciting period of organizational growth and transformation.
What the organization has to offer:
  • Competitive salary
  • Comprehensive employer-paid benefits
  • RRSP matching program for eligible full-time employees
  • Opportunity to support a purpose-driven organization making a meaningful impact in the lives of seniors
  • Strong potential for the position to become permanent
Responsibilities:
  • Provide confidential executive support to the CEO, including complex calendar management, scheduling, and coordinating meetings
  • Prepare Board and committee agendas, meeting packages, presentations, and governance documentation
  • Attend Board and committee meetings, record accurate minutes, and track action items
  • Draft executive correspondence, reports, presentations, and other confidential documents
  • Coordinate executive projects and assist with strategic initiatives
  • Manage confidential information with professionalism, discretion, and sound judgment
  • Liaise with Board members, senior leaders, external stakeholders, and partners
  • Support policy and procedure administration and maintain organized electronic and physical records
  • Assist with meeting planning, special events, and basic social media coordination as required
Qualifications:
  • Ideally 8+ years of experience supporting C-suite executives, executive leadership teams, and/or Boards of Directors
  • Experience preparing Board packages, governance documents, resolutions, and meeting minutes
  • Advanced proficiency in Microsoft Office Suite, Microsoft Teams, and SharePoint
  • Proven ability to manage multiple priorities while maintaining accuracy and confidentiality
  • Experience in healthcare, seniors' services, or the not-for-profit sector is considered an asset but is not required
If you are a proactive executive support professional who thrives in a fast-paced environment and is looking for an opportunity to make a meaningful impact while partnering closely with senior leadership, we encourage you to apply today!
We would like to thank all applicants; however, only those selected for an interview will be contacted.
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Executive Coordinator ( Contract to permanent opportunity) • Hamilton, ON, CA

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