Project Manager - Design & Renovations

We're looking for an experienced Project Manager who is passionate about residential construction, exceptional design, and bringing complex projects together seamlessly. In this role, you'll oversee custom homes and renovation projects from concept to completion, working closely with clients, designers, trades, and suppliers to ensure every detail is executed to the highest standard. If you thrive in a fast-paced environment, enjoy solving problems, and take pride in delivering beautiful spaces, we'd love to meet you.

The ideal candidate brings at least five years of project management experience within residential renovations, custom home construction, or interior architecture. You'll have experience using construction project management software such as JobTread, Buildertrend, or CoConstruct and be comfortable managing multiple moving pieces while maintaining exceptional organization and communication. A strong understanding of wood-frame construction, millwork, interior finishes, and mechanical and electrical coordination is essential.

Success in this role also requires a deep understanding of the Vancouver and Lower Mainland construction industry, including local permitting processes and established trade relationships. A valid BC Driver's License is required, as you'll regularly visit project sites throughout the region. Most importantly, you're a proactive, solutions-oriented professional who enjoys collaborating with great people and helping create homes that clients will love for years to come.

What sets us apart:

• Confidential hiring process

• Paid vacation

• Medical plan

• Work with an established and growing company with an excellent reputation in the industry

$65,000 - $75,000+ yearly DOE

Pre-Construction, Budgeting & Scope Development

• Work hand-in-hand with the interior design team during the initial design phases to assess client vision, structural, logistical, and time sequencing, and trade requirements.

• Translate conceptual design concepts into concrete, detailed project scopes of work and preliminary construction estimates. (Note: Millwork and countertops are within the scope of the designer)

• Solicit, review, and estimate detailed quotes from trusted sub-contractors for validation upon client approval; anticipate all needed support from the client presentation to ensure every aspect of the project has been thought out and factored into the quote

Client Approval, Trade Day & Scope Validation

• Upon client conceptual agreement and deposit payment, organize and lead on-site "Trade Days," coordinating with key sub-contractors (plumbing, electrical, framing, millwork) to walk the space, identify site constraints, and finalize technical requirements.

• Synthesize feedback from the Trade Day to validate the final scope, eliminate hidden variables, uncover potential site deficiencies early, and lock in the final, fixed-price project contract for client sign-off. Revisions to the initial client estimate are captured by way of work change orders so that the initial approval and subsequent changes along the way are detailed and methodically documented

Project Execution & Construction Management

• Upon confirmation of the project deposit, ensure the project documentation matches the scope and budget, and create a detailed critical path schedule in sequential and dependency order, ensuring the original and subsequent detailed work breakdown structures are understood by all involved parties and within our project management system.

• Conduct a kick-off meeting with all parties, and create project communication protocols within the schedule and project.

• Work closely with the designer and site supervisor to ensure communication and documentation are maintained.

• Manage project lifecycles from kickoff through construction, deficiency resolution, and final project completion.

• Through the site coordinator, conduct regular site visits to monitor progress, ensure strict quality control, and verify compliance with design specifications and the changing scope of the project.

Financial Oversight & Change Management

• The project budget integrity is paramount.

• The project manager validates estimates versus actuals and work performed with the project budgets, and ensures changes and additions are rigorously maintained

• Mitigate financial risk by proactively identifying scope creep and managing the change order process in written work seamlessly with designers, clients, and trades.

• Verifies the daily logs and maintains the schedule so the client is always seeing the progression of the project and any changes along the way. Communicates regularly so the client has no surprises and sees the level of detail we hold ourselves to

• Provide regular financial status updates to executive leadership.

Digital Systems & Workflow Optimization

• Utilize and maintain our project management platform (JobTread) to track daily logs, schedules, selections, client approvals, and financial data.

• Ensure all project documentation (drawings, permits, contracts, trade quotes) is meticulously organized and up-to-date.

• Minimum of 5 years of dedicated project management experience specifically within residential design-renovations, custom home building, or interior architecture.

• Project Management Professional (PMP) designation is preferred.

• Valid BC Driver’s License.

• Demonstrated experience working with end-to-end construction project management systems (experience with JobTread is highly preferred; experience with similar systems like CoConstruct or Buildertrend alongside a willingness to master JobTread will be considered).

• Deep familiarity with the Vancouver and Lower Mainland construction landscape, municipal permitting processes, and local trade networks.

• Strong understanding of wood-frame construction, interior finishes, millwork detailing, and mechanical/electrical integration.

CoCalibrate is an innovative solutions provider dedicated to matching top Executive Assistants with top-producing Professionals.