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Johnson Service Group
Project Administrator IIJohnson Service Group • Calgary, AB, CA
Project Administrator II

Project Administrator II

Johnson Service Group • Calgary, AB, CA
6 days ago
Job type
  • Full-time
  • Quick Apply
Job description
Qualifications:
  • Relevant education and a minimum of 3 years’ experience in the administrative field; or an equivalent combination of education and experience.
  • Assist and manage travel bookings, meeting coordination, and expense reporting for BC CIE leadership team (Manager and Supervisors).
  • Intermediate to High level of experience Proficient with the Microsoft Office Suite, SharePoint, Internet navigation, email, and general computer use.
  • Strong interpersonal and communication skills
  • Above average organization and planning skills
  • Ability to learn tasks quickly and become efficient in a short period of time
  • Self-starter, proactive and self-motivated
  • Excellent time management skills and the ability to prioritize competing demands
  • Ability to perform work with constant interruptions and minimal direct supervision

Responsibilities:
Financial Administration
  • Manage purchase orders (initiate, revise, close) to ensure timely procurement and budget control.
  • Track budgets and report team/project expenses for financial transparency and adherence.
  • Submit and track payments requests and resolve discrepancies.
  • Manage team expense reports.

Corporate Citizenship Support and Event Coordination
  • Support sponsorship applications for local communities and Indigenous groups, guiding both external applicants and internal team members through Enbridge’s Corporate Citizenship process.
  • Coordinate community events to foster engagement and enhance brand reputation.
  • Order swag and promotional materials, maintain inventory, and ensure availability for events.
  • Manage event logistics such as booking hotels, catering, venues and payments.

Compliance & Documentation
  • Organize regulatory notifications to ensure legal compliance.
  • Review and edit engagement logs for accurate records and reporting.
  • Oversee meeting minute reviews, coordinating with employees and consultants for timely finalization and distribution.
  • Assist with maintaining team SharePoint site and records management.

Team Support
  • Monitor and triage BC Projects inbox and toll-free number.
  • Maintain the team’s shared calendar and SharePoint site access
  • Submit and manage vendor onboarding.
  • Collaborates with project teams, external consultants as well as internal Community and Indigenous engagement team.
  • Collaborates with project teams, external consultants as well as internal Community and Indigenous engagement team.
  • Attends regular project meetings (weekly) and team meetings (monthly)
  • Attends ad hoc event planning meetings
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Project Administrator II • Calgary, AB, CA

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