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American Iron and Metal
Administrative AssistantAmerican Iron and Metal • Lévis, Québec, Canada
Administrative Assistant

Administrative Assistant

American Iron and Metal • Lévis, Québec, Canada
6 days ago
Job type
  • Full-time
Job description
Job Description

We are currently looking for a motivated Administrative Assistant to join our team at our Lévis, Quebec site. This is a daytime, on-site position from Monday to Friday.

Reporting to the general manager, the administrative assistant plays a key role in supporting the General Manager in both their responsibilities as General Manager and Commercial Director, particularly with purchasing-related activities.

What you'll be responsible for:

  • Providing administrative support to the General Manager, including managing their email correspondence;
  • Drafting client communications, reviewing customer agreements, and following up with clients as needed;
  • Answering and directing phone calls, scheduling client appointments, and collaborating with various departments as well as the Québec Account Manager;
  • Preparing reports, entering data, and performing various administrative follow-ups;
  • Tracking payroll, vacation requests, and employee administrative files for staff reporting to the General Manager;
  • Managing uniforms, personal protective equipment (PPE), office supply orders, corporate suite logistics, and invoice follow-up for selected projects;
  • Performing other related duties as required.

Qualifications

To join our team:

  • Have relevant experience in an administrative assistant, executive support, or similar role;
  • Are proficient with computer applications, including Microsoft Office and OpenERP;
  • Have excellent verbal and written communication skills;
  • Are able to manage multiple priorities simultaneously with accuracy and attention to detail;
  • Have a strong customer service mindset and collaborate effectively with a variety of stakeholders;
  • Demonstrate discretion and are able to handle confidential information;
  • Are self-motivated, resourceful, and take initiative;
  • Are bilingual in English and French, both written and spoken.


Additional Information

American Iron & Metal Company and its subsidiaries are equal opportunity employers. The masculine form is used solely to simplify the text. Only candidates selected for an interview will be contacted.

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Administrative Assistant • Lévis, Québec, Canada

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