Facilities and Laboratory Equipment Manager

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Facilities Management Level A

Job Title

Facilities and Laboratory Equipment Manager

Department

Center Operations staff UBC James Hogg Research Centre Faculty of Medicine

Compensation Range

$5964.75 - $8573.08 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge qualifications and experience for the the normal course employees will be hired transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

July 19 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

July 31 2027

At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.

Job Summary
The Centre for Heart Lung Innovation is a research facility located within St Paul s Hospital covering approximately 50000 ft2. It is comprised of dedicated space for both wet and dry laboratory research as well as an associated combination of administrative and office space serving over 250 staff and students. The laboratories contain over $11M of both general and highly specialized research equipment. The Centre stores over 2 million biological samples and operates two of the largest tissue (heart and lung) registries in North America.

Organizational Status

This position reports directly to the Director of Operations at the Centre for Heart Lung Innovation (HLI) and will also liaise with the following groups:

- HLI Principal Investigators (PIs) Core Laboratory Managers Laboratory Technicians technical support staff and students.

- Members of the HLI Operations Team (MOM) which oversee the development and implementation policies and procedures that affect the daily operations of the Centre.

- Physical Plant staff and management at St. Paul s Hospital.

- External consultants engineers architects contractors suppliers and service providers.

Work Performed

Facilities
- Receives prioritizes and monitors all facility related requests submitted from HLI employees by email or the On-Line Help Desk work orders system.

- Reviews with the St. Paul s hospital Facilities Management issues related to supplied utilities access issues or planned shutdowns and keeps HLI staff apprised of any possible system down time which may have adverse effects on the centres operations.

- Conducts scheduled facility walk through to identify issues requiring unscheduled maintenance or repairs.
- Participates as a member on various committees determining on-going space requirements and allocations renovations and new construction projects.
- Responsible for developing short and long term plans for upcoming renovation and building project development within the HLI facilities.
- Attends site meetings with HLI Management St Pauls Hospital Maintenance FMO Staff engineering consultants trade contractors and end users to review progress of projects.
- Liaises with contractors consultants and hospital maintenance staff to ensure contract specifications and time lines are met. Advises Operations Leader of any budget concerns.
- Inspects and evaluates work in progress and identifies potential problems with scheduled work requests and services.
- Directs activities of staff under their supervision reviews workload assignments and adjusts schedules according to workload to ensure levels meet operational requirements. Monitors staff performance and provides ongoing feedback.
- Provides insight on research facility planning and space needs to planning committees overseeing the design and construction of the new CSRC building.


Equipment

- Oversees the HLI Freezer Core in maintaining preservation of frozen biological samples. This includes: space allocation equipment selection 24 hour monitoring management of emergency back-up equipment and providing and distributing requested reports.
- Develops and manages preventative and special maintenance procedures.
- Evaluates equipment requiring repair orders repair parts and liaises with contractors or service providers for scheduling in-house servicing or unexpected repairs.
- Acts as a resource regarding the acquisition of new equipment ensuring that space and proper utilities are present or can be installed.
- Leads or monitors the installation of new equipment verifies proper operation and advises management PIs or accounting of acceptance for payment upon completion of work.
- Oversees the development implementation and management of preventative maintenance contracts including work request programs as related to facilities management.

Consequence of Error/Judgement
This position is responsible for providing planning procurement and contract management advice and management support of major and minor infrastructure projects. This position must exercise good judgment and ensure due process has been followed in all areas all of which requires significant coordination with both internal and external stakeholders.

Failure to manage customer service request satisfactorily or detect and properly follow up on operations and maintenance issues could result in increased costs and setbacks to research programs.

Sample loss resulting from equipment failure could set back ongoing multi-year research projects and prevent the replication of results both published and un-published.

Error will seriously impact the operation of the facility and compromise the ability of the laboratory to function efficiently and effectively. Errors will affect the research of all 250 centre members thus affecting the likelihood of obtaining support to perform the research on an ongoing basis.

Failure to ensure that building services are properly maintained could result in unsatisfied users down time higher costs for increased repairs or maintenance and potential safety and security risks.

Supervision Received
Works independently with minimal supervision. Receives directives from the Director of Operations and as required Senior Administration and Finance when responsibilities deviate from normal routine. Provides ongoing advice and services and provides recommendations to HLI upper management when necessary.

Supervision Given

The individual is responsible the hiring providing training and supervision of Facility Maintenance staff members and providing feedback review and discipline as required. This position also provides the following:

- Training scheduling and monitoring of members of the Emergency Response Team.

- General training and communicating pertinent safety requirements to staff and students on all centre owned laboratory equipment.

- Leads or assist in the implementation of new procedures and policies as decided by the Operations Team.

Minimum Qualifications
Technical School Diploma in Housekeeping Management. Minimum of two years of related experience or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives including perspectives in conflict with ones own

- Demonstrates a commitment to enhancing ones own awareness knowledge and skills related to equity diversity and inclusion

Preferred Qualifications

- Journeyperson Certification in an appropriate trade.

- Some experience in all phases of research and laboratory facilities management with knowledge of general laboratory products and equipment.

- A working knowledge of large centralized building systems such as Direct Digital Controls (DDC) plumbing HVAC steam electrical distribution and structural systems.

- Ability to prioritize and work effectively under pressure to meet deadlines.

- Capable to effectively manage multiple tasks and priorities with developed time management and organizational skills.

- Have critical thinking skills to analyze problems identify key information and resolve issues.

- Proven ability to work effectively with all levels of staff at UBC as well as students outside vendors and contractors and other service providers.

- Completion of UBC Safety Courses (Laboratory Biosafety Chemical and Radiation) will be required.

- Some Knowledge training and operational experience in Biobanking of biological samples.

- Familiarity with reading and interpreting schematic diagrams construction prints and As Built drawings is highly desirable.

Required Experience:

Manager

Employment Type : Full-Time
Experience: years
Vacancy: 1
Monthly Salary Salary: 5964 - 8573