Wellbeing in Learning Environments Project Coordinator

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration Level A

Job Title

Wellbeing in Learning Environments Project Coordinator

Department

Wellbeing Initiative Project Management VP Students

Compensation Range

$5964.75 - $8573.08 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge qualifications and experience for the the normal course employees will be hired transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

July 12 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.

Job Summary

As a member of the UBC Office of Wellbeing Strategy (OWS) the Wellbeing in Learning Environments Project Coordinator contributes to the goals of the OWS and partner staff units through Wellbeing in Learning Environments projects and initiatives. This position is critical to the planning implementation and evaluation of health and wellbeing initiatives. The role will work closely with the Wellbeing Strategic Initiatives Project Manager to support UBC in embed wellbeing in learning environments to enhance student and instructor wellbeing.

The project coordinator is guided by the Okanagan Charter: An International Charter for Health Promoting Universities & Colleges and UBCs Wellbeing Strategic Framework within the context of the Universitys Strategic Plan.

Organizational Status
Reporting to the Wellbeing Strategic Initiatives Project Manager Office of Wellbeing Strategy and works in close collaboration with faculty members the VP Students portfolio in particular the Health Equity Promotion and Education unit; VP Human Resources in particular the Workplace Wellbeing unit; and Health and Wellness on the UBC Okanagan Campus. This position may supervise student staff involved in projects

Work Performed

This position will advance various Wellbeing in Learning Environments priorities including some that will be determined and prioritized with further engagement with academic units and faculty members. Working independently as part of the Wellbeing in Learning Environments team the project coordinator influences decision-making to move projects forward and manages project plans and timelines. Key duties may include:

Research Engagement and Scoping:

• Conduct research and scoping of targeted health promotion initiatives including literature reviews and environmental scans with a focus on synthesizing findings and developing actionable recommendations.
• Plan facilitate summarize and draft recommendations from dialogue sessions committees and/or focus groups alongside staff and faculty partners.
• Review and interpret data and communicating findings and recommendations through reports and/or presentations.

Managing Projects:

• Lead projects as part of the Wellbeing in Learning Environments plan in collaboration with staff units and academic departments e.g. the Faculty Wellbeing Champions recognition event.
• Create and update content for Wellbeing in Learning Environments website including faculty wellbeing stories/profiles events and workshops and develop and deliver content for educational sessions.
• Conducts planning for faculty members and staff within the Teaching and Wellbeing Community of Practice including membership expansion engagement and project implementation.
• Develops implements and evaluates new programs and projects within the WLE portfolio and plan paying attention to the local context and needs of the institution.

Collaboration and Partnership Building:

• Develops positive and collaborative working relationships with professional staff instructors student staff and student leaders regarding the development of events activities and projects.

Reporting and Evaluation:

• Developsinspirational storytelling initiatives of promising practices supporting wellbeing in learning environments.
• Plans and implements evaluation methods for projects by drafting data collection tools coordinating data collection and analysis and writing summary reports.
• Gathers data and identifies key findings for reporting to UBC leadership including but not limited to Student Health and Wellbeing; Health Wellbeing and Benefits; and for other associated UBC reports (e.g. Wellbeing Annual Report Annual Sustainability Report).

Other:

• Leads other projects depending on personal interest and the priorities of the team.
• If capacity interest and funding allow engage with the broader wellbeing network through events conferences and presentations.
• Performs other duties as required.

Psychological Demands of the Role

• The Office of Wellbeing Strategy fosters a flexible work environment and encourages team members to prioritize wellbeing in their day.
• This role has agency to work with the supervisor to identify priorities and projects that blend OWS needs with the interests and strengths of the individual in the role.
• This role is subject to shifting priorities.
• Role responsibilities include managing some requests that are time constrained or outside of the scope of the role and it is up to the individual to decline negotiate or prioritize these requests as needed.
• The successful outcomes of this role can be dependent on external factors beyond the control of OWS.

Consequence of Error/Judgement
This position represents the University as well as the Office of Wellbeing Strategy. Incorrect decisions or judgement can have significant negative impacts on the achievement of UBCs strategic goals and commitments related to wellbeing and UBCs reputation with students faculty staff and the broader community.

Supervision Received
Works independently under general guidance from the Wellbeing Strategic Initiatives Project Manager Office of Wellbeing Strategy. Works in close cooperation with health promotion wellbeing and academic colleagues in VP Human Resources VP Students AVP Students portfolios Provost Office and Academic units on both UBC Vancouver and Okanagan campuses keeping the Manager informed.

Supervision Given
May supervise student staff and coordinate the work of project teams and external service providers.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience or the equivalent combination of education and experience.

- Willingness to respect diverse perspectives including perspectives in conflict with ones own

- Demonstrates a commitment to enhancing ones own awareness knowledge and skills related to equity diversity and inclusion

Preferred Qualifications

Strong candidates will have a combination of the following skills experience and knowledge:

• Working towards or have completed a masters degree in a relevant discipline or equivalent lived experience preferred.
• Passionate and knowledge about health and wellbeing health equity and an eagerness to learn more about these topic areas. This could be demonstrated by previous experience/education course-based research and experiential learning and/or lived experiences.
• Knowledge and understanding of issues that impact health and wellbeing of students and instructors and familiarity with University policies and procedures and resources is an asset.
• Excellent organizational and time management skills including goal setting attention to detail problem solving project planning and management.
• Excellent communication (verbal and written) skills.
• Previous experience building relationships and working collaboratively with colleagues peers and stakeholders within and outside familiar communities.
• Previous experience leading projects including with multiple collaborators.
• Experience in distilling large amounts of information into succinct accurate and resonant reporting an asset.
• Demonstrated flexibility and a positive attitude when working in complex and changing situations.
• Acknowledges reflects upon and challenges ones own biases and assumptions. Fosters a learning and growth mindset in self. Ability to assess own performance and regularly report on project status.
• Ability to take initiative independently exercise sound judgment and work well under pressure.
• Strong proficiency in word processing spreadsheet presentation and other work productivity software.
• Ability to adapt during busy work periods and manage time with multiple projects.
  

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1
Monthly Salary Salary: 5964 - 8573