Post-Secondary Counselling Assistant (Maternity Leave, August 27, 2026 to September 30, 2027)

Position Summary

The Post-Secondary Counselling Assistant provides administrative and operational support to the Post-Secondary Counselling team and other administrators to ensure the efficient operation of the department through effective coordination of administrative processes communications scheduling student records post-secondary applications scholarships events and departmental resources while providing exceptional customer service to students families staff and external partners.

Duties and Responsibilities

Administrative Support

• Provide administrative support to the High School Principal and Post-Secondary Counsellors to ensure the timely completion of departmental priorities and projects.
• Establish priorities organize workflow and determine the most effective methods for completing assignments while managing competing deadlines.
• Manage departmental calendars including scheduling university admissions representatives meetings presentations and events.
• Prepare compile and maintain reports correspondence records and other documentation.
• Provide professional responsive customer service to students families staff and external organizations.

Student Records and Post-Secondary Applications

• Coordinate administrative components of post-secondary applications including transcripts reference letters supporting documentation and application tracking.
• Assist with the entry verification and reconciliation of student marks and academic records across school information systems.
• Liaise with distance education providers to obtain required academic documentation.
• Maintain relevant sections of Naviance and other post-secondary planning platforms.

Scholarships and Student Opportunities

• Coordinate timelines and administrative processes for internal and external scholarship applications.
• Research identify and promote post-secondary information sessions enrichment opportunities scholarships bursaries and other programs.
• Maintain and update departmental resources to ensure current and accurate information is available.

Event Coordination

• Coordinate university presentations university and career fairs graduation-related activities and the annual Career Roundtable.
• Assist with administration of the PSAT and other assessments as required.
• Support the planning and coordination of the monthly Kinderbuddy program with Post-Secondary Counsellors and Kindergarten teachers.

Records Confidentiality and Technology

• Maintain confidential student records in accordance with applicable privacy legislation and school policies.
• Exercise discretion and sound judgment when handling sensitive information.
• Utilize Microsoft Office and school information systems (Blackbaud/HUB Naviance) to support departmental operations.

Working Conditions

• Occasional evening and after-hours attendance at school presentations information sessions and events.
• Overtime may be required during peak operational periods including university application and scholarship deadlines.

Other Responsibilities

• Perform other related duties as assigned.

Qualifications

Education and Experience

• Grade 12 graduation supplemented education or related experience in Office Administration Business Administration or a related field or an equivalent combination of education and experience.
• Minimum three years of progressively responsible administrative experience preferably in an educational environment.
• Experience with student information systems and Naviance or similar post-secondary planning platforms is an asset.

Knowledge Skills and Abilities

• Advanced proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint) and Google Workspace.
• Exceptional organizational and time-management skills with the ability to prioritize multiple competing demands.
• Excellent written and verbal communication skills.
• Demonstrated initiative and ability to work independently while contributing effectively to a collaborative team.
• Strong attention to detail and a high degree of accuracy.
• Ability to build positive relationships with students families staff and external partners.
• Commitment to maintaining confidentiality and professionalism

We offer a comprehensive total compensation package which includes:

• Extended Health and Dental
  
• Employee and Family Assistance Program
• Wellness Program including an annual allowance
• Access to the schools fitness centre and gym
• Acres of forest and trails to explore in
• Social events and staff lunches
• Extensive professional development opportunities

Please visit our website at for more information about our school.

We are committed to fostering an inclusive and diverse workplace that values and celebrates individuals from all backgrounds including BIPOC (Black Indigenous and People of Color) persons with disabilitiesand LGBTQ2S (persons of all sexual orientations and genders). We encourage candidates from underrepresented communities to apply as we believe in equal opportunities and diverse perspectives.

We are dedicated to providing accommodations throughout the hiring process and during employment for individuals with disabilities ensuring an accessible and inclusive environment for all. If you require accommodations during the application process please email

Meadowridge School acknowledges it is located on the ancestral unceded territory of the Katzie the Kwantlen and Coast Salish Peoples. We value the opportunity to learn live play and share educational experiences on this traditional land. Meadowridge School is committed to building strong meaningful relationships and positive partnerships with all the traditional keepers and stewards of this land.

We thank all for applying however only those selected for an interview will be contacted. This position will remain open until filled. Reference checks will be completed for the final candidate (s) as part of the employee selection process.

Required Experience:

Junior IC

Employment Type : Full-Time
Experience: years
Vacancy: 1
Yearly Salary Salary: 58000 - 62000