Secretary 3 - Pediatric Anesthesia

Requisition ID: 404903

Position Number: 20031990

Posting End Date: Open Until Filled

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre

Department / Unit: Pediatric Anesthesiology

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 08/28/2026

FTE: 1.00

Anticipated Shift: Days;Evenings;Nights;Weekends;Non-Conforming;Non-Repeating

Work Arrangement: In Person

Daily Hours Worked: 8.25

Annual Base Hours: 1950

Salary: $23.950, $24.654, $25.379, $26.128, $26.897, $27.688

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Reporting to the Manager Health Services, and under the general direction of Site Medical Manager - Pediatric Anesthesia and the Administrative Director, WRHA/HSC Anesthesia Program, the incumbent is responsible for providing effective, efficient administrative and secretarial support for the Pediatric Anesthesia Program. This includes support for the University of Manitoba Malignant Hyperthermia Registry, the Manitoba Cholinesterase Registry, University of Manitoba PGME Program Administrator, Pediatric Anesthesia Resident Site Co-coordinator, Pediatric Anesthesia Fellowship and Simulation Programs, Pediatric Anesthesia BLS and PALS, and the Pediatric Anesthesia Pre-Admission Clinic (PAC).

Duties include:

• Scheduling of Pediatric Staff Anesthesiologists and Fellows for clinical service in the OR, off-Site areas, Anesthesia Pre-admit Clinics as well as call coverage. Ensuring that schedules are up to date in the Anesthesia Program scheduling system (VENTIS).
• Coordinating activities of the Provincial Malignant Hyperthermia Registry and Manitoba Cholinesterase Registry, including the creation of genealogical family trees for these Registries as well as maintenance of the respective provincial databases.
• General secretarial responsibilities including receiving all incoming correspondence, inquiries and telephone calls and preparing a variety of general and confidential correspondence, administrative and statistical reports.

Experience

• Two years previous secretarial/administrative assistant experience required.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Typing 50 wpm, medical terminology (pass mark 75%) required.
• Demonstrated proficiency in the use of Microsoft Office (Word, Excel, Access, PowerPoint).
• Experience with Ventis preferred.
• Demonstrated proficiency in SAP preferred.
• Proficiency with EPR preferred.
• Familiarity with HSC internal structure, corporate policies and procedures, and physical layout preferred.
• Excellent interpersonal skills required.
• Excellent communication and interpersonal skills required.
• Decision-making ability, good judgement, initiative, and the ability to prioritize and handle assignments from more than one individual is essential.
• Must be able to function well under stress and effectively contribute to a team environment.
• Must respect the confidentiality of clinical and administrative information.

Physical Requirements

• High stress environment with a heavy workload; position involves many interruptions while performing tasks; organizational skills are imperative.
• May involve travelling and working in different locations within HSC complex due to the fact that individuals work out of different locations.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.