Existing Installations Coordinator

Are you a...
...highly organized administrative professional who thrives in a fast-paced environment? Do you have a "thick skin," love solving puzzles, and enjoy being the backbone that keeps field teams moving? If you are a naturally proactive communicator who doesn't mind chasing down paperwork and can handle constant interruptions with a smile, we want to hear from you!


Advantages

Competitive Compensation: Attractive hourly pay rate with weekly pay cycles.
Comprehensive Benefits: Access to Randstad's optional worker benefits program from day one.
Dynamic Work Environment: A role where no two days are the same and your impact is instantly visible.
Industry Footprint: Gain valuable experience with a leading player in the industrial/trades sector.
Supportive Partnership: Work alongside dedicated Randstad recruiters committed to your long-term career growth.
Your Work Environment
This is not a quiet, predictable desk job where you cross off a set list of tasks every day. It is a high-volume, fast-paced administrative role that changes constantly based on incoming requests.

Responsibilities
As the EI Coordinator, you will support managers and supervisors to keep the service and maintenance departments running like clockwork.
Safety Directive & Compliance Tracking (Crucial Focus)
Manage Safety Portals: Review annual elevator inspection data from the provincial safety governing body (AEDARSA).
Eliminate the Backlog: Take a high volume of outstanding directives, organize them into master spreadsheets, and systematically clean up the data.
Work Allocation: Review maintenance schedules and technical details to determine if a directive needs a single technician or a full crew.
Technician Dispatch: Send directive details to field technicians and supervisors so they have the exact paperwork required for safety repairs.
Constant Follow-Up: Manually track, chase down, and verify with field technicians that safety work is 100% complete, then update system records.
Systems & Operations Support
Master the SAP Project Planner: Use SAP daily to look up inspection reports, open/manage work orders, and request Purchase Orders (POs).
Procurement: Draft and request Purchase Orders through the central department located in Toronto, and order parts/supplies based on technical notes.
Customer Care: Answer incoming calls from property managers, architects, and contractors to figure out what they need and manage expectations regarding repair timelines.
Logistics & Scheduling: Book repair dates with customers, submit paperwork for local safety branch inspections, and use MS Project to build timelines for major upgrade jobs.
Light Warehouse Help: While primarily a desk role, you will occasionally step into the warehouse to receive incoming parts or packages.
Records, Invoicing & Office Support
Maintain Tracking Lists: Keep clean records for safety boards (like COR), worker lists, tool calibrations, training logs, and safety meetings.
Financial Support: Assist with accounts payable, handle monthly customer invoicing, process field team payroll/expenses, and track repair revenue.
Office Admin: Help welcome and onboard new field employees, order uniforms, set up training classes, and run reports using SAP and MS Office.


Qualifications

The Right Industry Mindset: Experience in Construction Administration, Trades, or Equipment Rental Operations is highly preferred. You understand the unique urgency, language, and client-facing nature of the industrial sector.
Tech-Savvy Tracking: Strong Excel skills (for managing massive spreadsheets) and a high level of comfort learning complex enterprise systems.
The "Follow-Up" Muscle: You don’t just send an email and forget it. You are pleasantly persistent and will call technicians directly to ensure tasks are completed and paperwork is signed off.
Software Proficiency: Experience with SAP (Project Planner function is a huge asset), Microsoft Office (heavy Excel and Outlook), and navigating database portals like AEDARSA.

Summary
If you believe you are a fit for this role, please apply directly to this job ad.
Please Note: Only qualified applicants that are being considered for this position will be contacted. At Randstad, we are your partner for talent, helping you build a career that offers fulfillment and balance. If this role sounds like your next great challenge, we invite you to apply today or connect with our specialized recruiters!
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.