Property Manager (Bilingual)

Job Description

To manage property repairs and maintenance for the buildings and improvements at locations operated by the Manitoulin Group of Companies by performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned as necessary.

• Initiate, plan, execute and monitor major and minor repairs and maintenance activities for buildings, site improvements and associated works at the company locations.
  
• Coordinate contractors, suppliers and other vendors providing services and materials for repair and maintenance work including identifying work required (planned and reactive); soliciting quotes and proposals; evaluating quotes and proposals; awarding contracts and issuing purchase orders; ensuring that required contracts and other documentation required is provided and properly maintained; processing invoices for payments; checking on quality of work provided.
  
• Communicate and coordinate requirements for repairs and maintenance with the responsible persons at the site to ensure problems are understood, and addressed in a timely manner.
  
• Assist Corporate Facility Manager in preparing annual budgets for repair and maintenance projects and provide follow-up reports and information (verbal and written) regarding work completed throughout the year at regular intervals as requested by CFM.
  
• Liaise with other Property Managers and CFM to determine best practices for repair and maintenance activities and share information about materials, methods and activities.
• Assist senior management in search for new properties as required.
  
• Advise CFM on methods to improve operations that may affect property repairs and maintenance to reduce costs, improve working conditions or reduce risk for hazardous situations.
  
• Assist CFM to prepare plans for new construction such as new buildings or site improvements, building additions or renovations and provide ongoing project coordination to ensure the work is completed on time, within budget, and meets the required specifications and expected level of quality.
  
• Visit sites and inspect buildings on a regular basis to check on work completed, overall condition of the property and report to the CFM.

Extensive travel – 30-40% of the time is spent away from the office travelling.

SUPERVISORY RESPONSIBILITIES

Many contractors that work at the various sites providing ongoing services for cleaning, snow removal, landscape maintenance, and other repairs and maintenance that will be reporting directly or indirectly to the Property Manager. The responsibilities of this position include hiring, planning, directing, assessing, and addressing complaints or problems involving the work of these contractor.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Several years of experience in construction of commercial buildings as a contractor, property/facility manager, superintendent or project manager/coordinator or similar supervisory role related to repairs and maintenance of commercial or industrial properties.
  
• Experience dealing with suppliers and contractors typically involved in building or site improvement construction.
  
• Strong cost analysis/budget control skills.
  
• Good interpersonal skills.
  
• Strong knowledge of relevant Health & Safety requirements and codes
  
• Ability to read and understand drawings and specifications used for construction.
  
• Basic knowledge of HVAC systems, electrical systems, Fire Systems and plumbing.
  
• Good communication skills (written and verbal) including extensive use of e-mail.
  
• Must be fluent in French and English
  
• Ability to work with computers to access information about materials and products including good understanding of Internet browsers and associated software
  
• Ability to function at intermediate level with MS Office programs such as Word and Excel (or Google DOCS and SHEETS) and Adobe Acrobat.
  
• Knowledge and ability to use other software such as computer-aided facility management and AutoCAD or similar computer-assisted drafting programs
  
• Relevant professional qualifications such as: FMP, CFM, RPA and PMP, would be an advantage

Additional Information

• Profit Sharing
• Benefits (including health and dental)
• Tuition Reimbersment
• Opportunities for growth and advancement