Project Coordinator – Uyghur Cultural Archive

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 4 (Gr8)

Job Title

Project Coordinator Uyghur Cultural Archive

Department

Uyghur Culture Archive Department of Asian Studies

Compensation Range

$4739.00 - $5102.00 CAD Monthly

Posting End Date

June 24 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

August 31 2028

At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.

Job Summary

The Rahile Dawut Uyghur Cultural Archive is a large multi-year community-rooted digital heritage initiative dedicated to preserving organizing and ethically sharing Uyghur cultural materials dispersed across the globe. Hosted in the Department of Asian Studies this project integrates digital archiving community collaboration workshops metadata development research coordination and cross-institutional partnerships.

The Project Coordinator provides high-level administrative leadership complex financial management culturally grounded communication and project-wide coordination. This role involves independent decision-making supervision of student staff and responsibility for sensitive cultural materials. The Project Coordinator ensures smooth day-to-day operations guides workflows across multiple workstreams and supports long-term planning and reporting.

This position requires strong judgment exceptional organizational skills fluency in Uyghur (Arabic and Latin scripts) and deep cultural sensitivity. Evening or early-morning work may occasionally be required to support international partners and community events.

The incumbent will apply knowledge of Uyghur language cultural protocols and best practices in handling sensitive archival materials to provide accurate respectful and confidential support ensuring political and personal sensitives are respected.

The position requires knowledge of team workflows project protocols financial procedures budget management and appropriate communication strategies for a multicultural and multilingual environment.

Organizational Status

The Project Coordinator reports directly to the Principal Investigator (PI) and Co-Investigator and collaborates closely with research assistants co-op students departmental administrators Elders community partners and external institutions. The role operates with a high degree of independence and provides guidance training and coordination for student staff.

Navigates the additional complexities of political sensitivity and community trauma and recognizes that some community members may have experienced trauma related to cultural participation and political circumstances; engages respectfully and sensitively in ways that foster trust safety and empowerment knowledge and insight that can be gained through lived experience as a member of the community.

The Project Coordinator will be required to work within professional settings including community consultations academic conferences and workshops collaborative meetings with partner institutions and discussions with funding or governmental agencies.

Work Performed

Administrative Coordination & Project Management

• Manages complex calendars for the PI Co-Investigator and team members; coordinates meetings with community partners Elders international collaborators and advisory committees.
• Coordinates hiring onboarding training task assignment and workflow management for research assistants and co-op students.
• Plans and executes workshops events and field activities including accommodation bookings venue reservations catering A/V accessibility needs and travel logistics.
• Assists with the coordination and facilitation of high-level workshops strategic planning sessions and collaborative meetings involving university stakeholders community leaders researchers and external partners.
• Develops and maintains project timelines documentation standards digital workflows and operational procedures to ensure project continuity.
• Ensures the culturally appropriate and confidential handling of sensitive Uyghur cultural materials (e.g. documents scripts audiovisual recordings) by coordinating processes for their access use and storage; maintaining strict confidentiality due to political sensitivities; and applying specialized knowledge of Uyghur language culture and archival practices in performing this work.

Financial Administration & Complex Processing

• Prepares monitors reconciles and reports on multi-fund budgets across grants (CFI Wenner-Gren Arcadia SSHRC Work Learn etc.).
• Processes reimbursements invoices honoraria and contractor payments including complex cross-unit payments and international transactions.
• Oversees Visa reconciliation receipt tracking financial documentation and compliance with UBC CRA GAAP and grant-funding requirements.
• Independently identifies discrepancies resolves issues and advises PI/Co-Investigator on budget impacts and financial planning.
• Oversees the final approval process by preparing verified expense submissions for review and authorization by the Department administrator.
• Resolves moderately complex financial issues such as incomplete documentation policy interpretation and discrepancies and coordinates resolution of more complex financial issues across multiple units. Collaborates with the Finance Officer to verify expenditures reconcile discrepancies and resolve issues related to expense claims.
• Assists with the coordination and review of UBC vendor agreements procurement documentation and institutional administrative processes in collaboration with university procurement Client Services privacy and compliance teams including support for Privacy Impact Assessment (PIA) discussions.
• Coordinates communications meetings approvals and administrative workflows with external vendors consultants and cross-departmental stakeholders to support project operations and alignment with UBC institutional requirements.

Communication & Liaison

• Serves as the primary liaison with Elders community members academic collaborators and staff across UBC and partner institutions.
• Navigates complex interpersonal relationships with differing expectations and priorities and resolves sensitive issues that may arise during consultation or collaboration.
• Provides information of a complex nature such as research protocols program objectives funding or resource allocations and project updates while ensuring that communication respects cultural norms and confidentiality.
• Uses specialized knowledge of Uyghur language cultural traditions community engagement practices and institutional policies to facilitate respectful and effective communication.
• Applies initiative and judgement to adapt engagement strategies to the needs of Elders and community members balancing academic requirements with cultural sensitivities and privacy due to nature of the project.
• Resolves miscommunications scheduling conflicts sensitive requests or culturally sensitive content decisions and occasionally resolves more complex issues requiring coordination across multiple stakeholders.
• Translates and prepares communications (e.g. project content official documents for Elders and community members research reports correspondence information materials) in Uyghur (Arabic and Latin scripts) English and Turkish.
• Provides information of a complex nature ensuring that translations accurately convey context tone and meaning while respecting cultural protocols.
• Uses specialized knowledge of Uyghur language (both Arabic and Latin scripts) English and Turkish as well as understanding of cultural nuances to effectively convey messages across languages and audiences.
• Exercises independent judgement in selecting appropriate terminology formatting and style for different audiences and types of content.
• Resolves moderately complex ambiguities in source materials culturally sensitive content or conflicting translation conventions.
• Maintains communication channels (email Signal WhatsApp groups Google Drive Slack) supporting effective information flow across a large dispersed and international team.
• Uses initiative and judgement to determine priority messages ensure confidentiality where required reconcile conflicting information across channels and coordinate financial matters with the Department Administrator and Finance Officer.
• Represents the project in professional cross-cultural settings with tact discretion and diplomacy.
• Explains project objectives provides culturally appropriate advice facilitates dialogue between stakeholders and ensures communications respect cultural protocols and project goals.
• Uses specialized knowledge of Uyghur language and culture cross-cultural engagement practices and institutional policies to navigate sensitive issues and foster positive relationships.
• Supports culturally grounded Uyghur cultural heritage and digital humanities projects through multilingual research support metadata creation translation review of cultural materials and the organization of Uyghur-language content for archives educational resources and digital platforms.
• Assists with the review interpretation and organization of Uyghur-language cultural materials oral histories archival content and community knowledge for use in digital humanities language preservation and interactive educational initiatives.
• Exercises independent judgement to adapt messaging and engagement strategies to diverse audiences and to resolve moderately complex problems such as misaligned expectations conflicting priorities or culturally sensitive content.
• Supports and coordinates culturally grounded Uyghur community outreach youth engagement and intergenerational knowledge-sharing initiatives with Uyghur community members Elders and partner organizations including workshops training sessions and collaborative activities conducted in Uyghur and English.
• Assists with multilingual communication translation outreach and the development of accessible cultural and educational materials for Uyghur-speaking audiences while supporting culturally respectful and community-based research practices related to cultural heritage oral histories and traditional place names.
• Fluency or strong proficiency in Uyghur English and Turkish is considered a strong asset. Experience working with Uyghur community organizations cultural initiatives youth engagement programs and culturally grounded community-based research methodologies is preferred along with experience facilitating multilingual communication across academic and community settings.

Supervision and Team Coordination

• Provides day-to-day direction to research assistants co-op students and volunteers including scheduling workflow guidance and task monitoring.
• Participates in student hiring processes onboarding and role development.
• Offers leadership in operational planning and contributes to committee coordination event execution and strategic project development.

Consequence of Error/Judgement

The Project Coordinator handles sensitive cultural materials community relationships and high-value research funds. Errors in judgment financial processing communication or confidentiality may result in significant harm including loss of community trust funding complications or damage to the integrity of the archive. Cultural sensitivity accuracy independent problem-solving and ethical decision-making are essential.

Supervision Received
Works under broad direction from the PI and Co-Investigator. The role requires a high degree of independence in prioritizing tasks making decisions developing workflows and resolving issues. Work is reviewed for overall effectiveness and alignment with project objectives.

Works independently under broad direction to determine appropriate procedures resolve access or handling issues and liaise with internal or external stakeholders while safeguarding confidentiality and adhering to protocols for sensitive political or cultural information.

Supervision Given
Provides coordination guidance and task oversight to research assistants student employees and volunteers. May contribute to training onboarding and supervision of junior staff.

Minimum Qualifications
High School graduation plus a two year post-secondary diploma plus four years of related experience or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives including perspectives in conflict with ones own

- Demonstrates a commitment to enhancing ones own awareness knowledge and skills related to equity diversity and inclusion

Preferred Qualifications

• Bachelors degree preferred Project Management certification an asset.
• Fluency in Uyghur (Arabic and Latin scripts) and English; Turkish fluency an asset.
• administrative/project coordination experience preferably in community-based research cultural heritage or academic environments.
• Demonstrated ability to independently manage complex budgets schedules and multi-stakeholder workflows.
• Ability to exercise tact discretion judgement and confidentiality when handling culturally sensitive issues and interacting with elders and community partners.
• Excellent organizational and communication skills including cross-cultural communication.
• Strong proficiency with UBC systems Workday Microsoft Office Zoom Google Workspace and shared digital platforms.
• Experience working with cultural archives digital heritage materials or metadata workflows preferred.
• Ability to navigate challenging confidential and sensitive situations with professionalism diplomacy and care.
• Familiarity with community-based digital humanities multilingual metadata development culturally grounded research practices and Uyghur-language cultural materials considered an asset.
• Experience supporting high-level workshops multilingual communication and culturally respectful engagement across academic technical and community settings preferred.
• Ability to contribute native-level Uyghur linguistic and cultural knowledge to digital educational and interactive project initiatives is strongly preferred.
  

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1
Monthly Salary Salary: 4739 - 5102