Proposal Manager

Join Our Team!

As a Proposal Manager, you will play a key role in the development, coordination, and delivery of high-quality marketing and business proposals that support the growth of the organization across all divisions. Reporting to senior leadership, you will be responsible for managing the end-to-end proposal process, ensuring compliance with RFP/RFI requirements, and producing compelling, visually engaging submissions that align with corporate strategy and brand standards.

This role requires a detail-oriented and creative professional with strong writing, design, and project coordination skills, as well as the ability to manage multiple deadlines in a fast-paced environment.

Key Responsibilities

Proposal Management & Coordination

• Manage the full RFP/RFI review process, including requirements analysis, outlining, scheduling, assignments, and risk identification.
• Develop detailed proposal plans, including timelines, responsibility matrices, and compliance checklists.
• Lead bid/no-bid discussions and coordinate pursuit planning sessions with internal stakeholders.
• Facilitate proposal reviews to ensure quality, consistency, and compliance.
• Ensure all submissions align with corporate objectives, policies, and branding standards.

Content Development & Writing

• Write, edit, and proofread proposal content, reports, correspondence, and supporting documentation.
• Ensure all materials meet standards for accuracy, grammar, formatting, clarity, and compliance.
• Collaborate with leadership and subject matter experts to develop project narratives and employee resumes.
• Maintain consistency in messaging, tone, and overall proposal storytelling.

Design & Visual Communication

• Translate proposal strategy and win themes into compelling visual layouts using Adobe InDesign and Creative Suite.
• Develop graphics, diagrams, and visual storytelling elements to enhance proposal submissions.
• Select and curate imagery that strengthens messaging and improves proposal impact.
• Ensure all documents are professionally designed and aligned with brand standards.

Marketing & Communications Support

• Develop marketing materials, presentations, newsletters, and internal communications.
• Support corporate meetings, training sessions, and business development presentations.
• Assist with preparation and distribution of press releases and company announcements.
• Contribute to maintaining a consistent corporate brand across all materials.

Data Management & Systems Administration

• Maintain and organize historical proposal content, templates, and marketing assets.
• Track KPIs related to proposal activity and outcomes.
• Update and manage opportunity data in Salesforce, including reporting and tracking.
• Monitor procurement and bid platforms (MERX, DCN, Biddingo, Bids & Tenders) for opportunities and ensure subscriptions remain current.

Qualifications

Education & Experience

• Post-secondary diploma or certificate in Marketing, Communications, Business Administration, or related field.
• 3–5 years of experience in proposal coordination or proposal management in a professional environment.
• Experience in the construction industry is considered an asset.
• Strong experience with Adobe InDesign and Microsoft Office Suite.

Technical Skills

• Strong proficiency in Adobe InDesign and Adobe Creative Suite.
• Experience with CRM systems such as Salesforce.
• Strong understanding of proposal/RFP processes and compliance requirements.
• Familiarity with online bidding platforms (MERX, DCN, Biddingo, Bids & Tenders).

Skills & Competencies

• Excellent writing, editing, and proofreading skills.
• Strong visual communication and design awareness.
• High attention to detail and accuracy under tight deadlines.
• Strong organizational and time management abilities.
• Ability to manage multiple projects simultaneously.
• Strong collaboration and stakeholder management skills.
• Creative thinker with strong problem-solving abilities.
• Professionalism, accountability, and commitment to quality.

Core Competencies

• Quality Orientation
• Communication
• Results Focused
• Planning & Organizing
• Research & Analysis
• Relationship Management
• Adaptability & Flexibility
• Accountability & Dependability
• Creative & Innovative Thinking
• Ethics & Integrity
• Consultation & Collaboration

Key Characteristics

• Highly organized and detail-oriented with strong deadline management skills.
• Creative mindset with a strong eye for design and visual storytelling.
• Comfortable working in fast-paced, deadline-driven environments.
• Strong communicator with the ability to collaborate across teams and leadership levels.
• Proactive and resourceful in managing multiple concurrent pursuits.
• Commitment to producing high-quality, compliant, and visually compelling deliverables.

Working Conditions

• Primarily office-based role with extended periods of computer work.
• Occasional overtime may be required to meet proposal deadlines.
• Ability to manage multiple deadlines simultaneously in a fast-paced environment.
• Manual dexterity required for the use of office equipment and design software.

Equal Opportunity Employer

Matheson Constructors is an equal opportunity employer.

We thank all applicants for their interest in this position; however, only those selected for further consideration will be contacted.

Accessibility

Matheson Constructors welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process.

Notice to Third-Party Agencies

Please note that Matheson Constructors does not accept unsolicited resumes from recruiters or employment agencies.