Office Services Coordinator

We offer more than a job, we offer a career!

• We support our employees to shape their career by encouraging continuing education and investing in training and development.
• We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
• We inspire people to do what they are passionate about by believing in integrity, respect and recognition of diversity and community support.
• We are a dynamic team where entrepreneurship, innovation and collaboration are at the core of our values.
• We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs.
• We recognize the importance of work life balance with our hybrid work program, wellness allowance, and year-round social activities and events.

BFL CANADA is looking for an Office Services Coordinator for its Vancouver Office!

As a member of our Office Services division, you will be responsible to provide efficient support to the office in a manner that reflects BFL’s level of service and professionalism.

If you’re looking for a dynamic work environment, keep reading!

Your day as an Office Services Coordinator:

Office Services

• Participates in daily morning meetings with the team.
• Ensure upkeep of the BC offices premises, furniture replacement, paint touch ups, carpet and chair cleaning
• Maintains a clean office environment, including liaising with cleaning companies for kitchen, carpet, and interior window services
• Assists with office moves under direction of Office Services Manager. May require occasional work after regular hours (2-3 times per year)
• Works with Office Services Assistant to setup and clean boardrooms for meetings and events
• Updates and sends out new employee orientation
• Purchases and tracks access cards, including an annual audit
• Assists with ordering office supplies
• Orders and maintains adequate supply of stationary and business cards
• Orders office name plates and name badges
• Lead on document archiving management (Iron Mountain)
• Downloads and distributes policies from Lloyd’s portal
• Reconciles courier and travel invoices
• Maintains Emergency Preparedness supplies
• Organizes and maintains First Aid supplies
• Attains and maintains Level 2 First Aid status and heads the First Aid Committee
• Liaises with Space Cleaning for quarterly appliance cleaning
• Manages recycling programs, including ensuring compliance to building mandates and coordinating external vendors as required
• Monitors and procures pest control services as needed
• Organizes annual Purdy’s orders
• Collaborates with Office Manager on purchasing corporate gifts and supports front desk with distribution
• Works with the Office Services Team to coordinate regular social events for the office
• Participates with decorating the office for special occasions
• Assists other departments with administrative projects as required, including mail-outs, printing projects, and certification production

Back up to Office Services Assistant:

• Back up to front desk when necessary
• Prepares and sends out Canada Post & Insurance Courier mail when necessary

Back up to Receptionist:

• Back up to front desk as necessary
• Provides support with courier requests, cheque tracking, and hardcopy policy distribution during busy periods.

Our ideal candidate:

• 1-3 years office services experience
• Excellent verbal and written communication skills
• Professional presentation
• Good knowledge of Microsoft Word and Excel
• Ability to work independently
• Excellent organizational skills
• Ability to work well with others throughout the organization

The expected salary for this role ranges from $50,000 to $58,000. Annual salary will be determined by factors including prior experience, location, business segment, and relevance of the candidate’s skills to the role.

About BFL CANADA

Founded in 1987 by Barry F. Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America. The firm has a team of over 1,450 professionals located in 27 offices across the country. Thanks to its Local International Office Network of independent brokers (LION), BFL CANADA provides clients with privileged access to insurance partners in over 140 countries, helping to support their operations both in Canada and globally.

Office information

Our Vancouver office is situated in Coal Harbour, half a block from the world renowned Seawall. Employees often enjoy activities along the Seawall during their lunch break with Stanley Park being close by. Our office is easily accessible for employees by car and public transit and there are bike storage lockers in our building.

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BFL CANADA is an equal opportunity employer.

We welcome and encourage applications from people with diverse abilities.BFL Canada is committed to fostering an environment that is diverse, equitable, inclusive and accessible to all. The diversity of our talents enables innovation and creativity through diverse backgrounds, different thinking and unique knowledge. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications.