Sales and Inventory Coordinator

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Marketing and Sales Level A

Job Title

Sales and Inventory Coordinator

Department

Marketing UBC Press

Compensation Range

$5365.42 - $7709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge qualifications and experience for the the normal course employees will be hired transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

June 23 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.

Job Summary
UBC Press produces books integral to Canadas cultural political and social fabric andis widely touted as the countrys pre-eminent social science publisher. Established in1971 and now offering 1400 titles in print and 40-60 new works per year the Presspublishes sophisticated and transformative works by authors whose thought andresearch pushes the boundaries of scholarly discourse and makes a vital contributionto the democratic exchange of ideas.

Organizational Status
Reporting to the Sales Manager the Sales and Inventory Coordinator plays a key role in sales marketing and inventory activities related to UBC Press publications and those distributed by the Press under agency or distribution agreements. This position actively contributes to the development and implementation of sales campaigns and strategies to ensure growth across all market channels. The incumbent also manages inventory levels in Canada and internationally to ensure the Press is well-positioned to meet demand requirements.

Work Performed

• Plays a key role in the development and implementation of sales and direct marketing campaigns and strategies to ensure growth across all market channels.

• Researches current industry trends and makes recommendations to the Sales Manager.

• Proactively conducts research on new potential markets and customers for selected titles (including institutional clients libraries bookstores and post-secondary instructors in Canada and the U.S.)

• Develops materials for direct-to-consumer outreach across all market channels. Creates and executes effective book marketing campaigns including course adoption campaigns for new UBC Press publications and books distributed by the Press. Creates and maintains a consistent schedule for distributing campaigns and ensures timely and effective campaign follow-up.

• Is responsible for sending desk and examination copies to professors.

• Establishes strong relationships with both existing and prospective customers across all market channels and acts as a first point of contact for anysales/inventory-relatedcustomer service matters.

• Prepares timely reports for the marketing team about reception and feedback on titles particularly from course campaigns. Researches and shares information on market trends customer feedback and pricing. Makes relevant recommendations as appropriate.

• Prepares sales materials for conferences and events ensuring their appropriateness and relevance for the specific event.

• Contributes ideas and feedback during marketing department and other meetings and is a member of the sales committee.

• Keeps up-to-date with Anti-Spam Legislation and ensures compliance in campaign activities.

Inventory Management

• Collaborates with marketing colleagues to determine the level of UBC Press and agency stock that should be on hand domestically to fill to the departments requirements for sales book launches conferences special purchases and so forth.

• Facilitates monthly stock transfers of UBC Press and agency titles to international warehouses to ensure adequate stock levels are maintained.

• Strategically balances needs for stock availability against the cost of air freight and other expedited shipping methods.

• Performs regular reprint reports and communicates numbers to Production Editorial to ensure adequate stock of UBC Press titles is maintained.

• Liaises with new client agencies to facilitate the transfer of stock into the Canadian distribution warehouse and closes out agencies upon termination of the contract by arranging the timely removal (or pulping) of stock from the Canadian distribution warehouse.

• Handles and resolves all customer service issues related to inventory availability and fulfilment not already addressed by customer service in the warehouses.

• Performs other related duties as required.

Consequence of Error/Judgement
The Sales and Inventory Coordinator is the Presss principal contact with many customers across Canada and in the US and also oversees inventory to ensure sufficient stock levels in all markets. Since a significant percentage of the Presss income is derived from sales the consequences of error are critical. Given too that UBC Press presents books bearing the Universitys imprint to hundreds of customers across Canada and in the US maintenance of the highest quality of professionalism and diplomacy in all dealings is essential to the image of the Press and the University. Failure to maintain efficient and professional relations and failure to follow through with sales and inventory management tasks could have significant financial consequences for the Press and imperil its reputation as a high-quality scholarly publishing company.

Supervision Received
Works under direction from the Sales Manager.

Supervision Given
May from time to time supervise student workers and interns.

Minimum Qualifications
Diploma in Marketing. Minimum of one year of related experience or the equivalent combination of education and experience.

- Willingness to respect diverse perspectives including perspectives in conflict with ones own

- Demonstrates a commitment to enhancing ones own awareness knowledge and skills related to equity diversity and inclusion

Preferred Qualifications

• An interest in understanding of the Canadian academic environment and the place of scholarly publications within it. Prior experience in a similar environment would be an asset.

• Familiarity with trade text and scholarly publishing - especially in sales.

• Experience with the following activities:

  • direct sales

  • email sales campaigns

  • customer service

  • preparation of sales documents or other promotional materials

• Knowledge of database programmes related to successful sales campaigns and tracking capabilities.

• Familiar with the use of standard PC applications software and proficiency with Excel.

• An aptitude for learning to use new technologies as suitable for sales and inventory management activities.

• Strong written and oral communication skills.

• Capacity to work as a member of a publishing team.

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1
Monthly Salary Salary: 5365 - 7709