Position Summary
The Project Administrator provides comprehensive administrative and coordination support for infrastructure or construction projects. This role involves managing project documentation, supporting operational processes, and ensuring efficient administrative functions across multiple teams. The position requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively.
Key Responsibilities
Perform a wide range of administrative duties to support project teams, ensuring documentation is accurate, organized, and maintained in accordance with project standards.
Maintain and update project records, communication logs, reports, and meeting documentation.
Prepare detailed meeting minutes and track follow-up actions.
Support the procurement, assignment, and tracking of IT equipment such as laptops, mobile devices, and office hardware.
Coordinate setup and troubleshooting of basic office and site technology needs.
Assist with procurement processes, including creation and tracking of purchase requisitions and related documentation.
Support financial tracking activities to help maintain project costs within budget.
Manage calendars, schedule appointments, and organize meetings, conferences, and events.
Coordinate travel arrangements and logistics for project staff as required.
Maintain resource availability schedules, including vacation tracking.
Support the setup and demobilization of project or site offices as needed.
Order office supplies and manage inventory for administrative and project needs.
Handle courier arrangements and document distribution.
Apply organizational policies and procedures to daily tasks while identifying opportunities to improve administrative processes.
Collaborate with multiple departments and provide administrative support across teams as required.
Assist in preparing presentations, reports, and organizational materials.
Qualifications and Experience
Minimum of 3–5 years of experience in an administrative or project support role.
Experience in construction, engineering, or project-based environments is considered an asset.
Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
Experience with enterprise resource planning (ERP) systems is an asset.
Skills and Competencies
Strong organizational and time management skills, with the ability to manage multiple priorities.
Excellent communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.
Strong problem-solving abilities and attention to detail.
Ability to handle sensitive information with discretion and confidentiality.
Demonstrated ability to work both independently and collaboratively within a team environment.
Comfortable working in both office and field settings, including extended periods of standing or walking when required.
Additional Information
Standard full-time work hours, with occasional flexibility required based on project needs.
Must meet applicable employment eligibility requirements.
May require work at project sites and coordination across multiple departments.
Project Administrator • Edmonton, AB, ca
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