Talent.com
VON
Administrative Assistant I, SMART Program - Full-timeVON • Orillia, Ontario
Administrative Assistant I, SMART Program - Full-time

Administrative Assistant I, SMART Program - Full-time

VON • Orillia, Ontario
4 days ago
Job type
  • Full-time
  • Permanent
Job description

Description

Position at VON Canada (Ontario) Requisition Details:Employment Status: Regular, Full-time (1.0 FTE)
Program Name: SMART Program
Number of Hours Bi-Weekly: 75
Work Schedule: Days
On Call: No
Existing Vacancy: Yes – we’re currently hiring candidates for an existing vacancy in this positionJob Summary: The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.Employees supporting this program may be required to teach exercise classes in the community and at retirement homes. Key Responsibilities:
  • Responds to any general inquiries, including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly, courteous manner.
  • Responds to messages from the answering service as required.
  • Greets and directs all in-office visitors and incoming calls.
  • Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
  • Responsible for the mail pick-up and drop off.
  • Answers general inquiries regarding the VON organization with informed and satisfactory responses.
  • Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
  • Schedules and organizes meetings and appointments as requested.
  • Prepares all general correspondence, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
  • Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
  • Supports the management of filing systems for clients, personnel, and general files, ensuring accuracy, security and confidentiality.
  • Updates policies/procedures and manuals as required.
  • Inputs relevant /information, statistics and data as directed for the efficient operation of the function and retrieves data reports.
  • Prepares and reviews invoices for accuracy prior to payment.
  • Orders supplies, receives and maintains an inventory of required supplies.
  • Collaborates with teams to organize logistics for special projects, events and seminars.
  • Performs other duties as assigned.
Common Responsibilities:
  • Promotes the goals and values of VON and their role as an integrated community care provider.
  • Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures. Abides by all VON policies and work practices.
  • Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role.
  • Works in collaboration with other staff in a team approach to service delivery.
External and Internal Relationships:
  • Communicates regularly and follow up with employees, managers and corporate services staff.
  • Communicates with the public, contacting VON.
Education, Designations and Experience:
  • Post-secondary education in office administration, office information technology or a related field or related relevant experience
  • Proficiency in Windows OS and MS Office Suite programs
  • Experience with scheduling software and Cognos is considered an asset
  • Experience with a unionized environment is considered an asset.
Skill Requirements:
  • Excellent oral and written communication skills
  • Strong organizational skills with an ability to prioritize and multi-task
  • Excellent customer service skills
  • High level of accuracy and attention to detail
  • Able to work both independently and within a team
  • Ability to maintain confidentiality at all times
Other:
  • Criminal records and vulnerable sector check
  • Valid driver’s license and access to a reliable vehicle are required (program dependent).
  • The use of Personal Protective Equipment (PPE) may be required.
Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.

VON Canada is committed to embracing and celebrating equity, diversity, and inclusion (EDI) as fundamental to living out our values of Respect, Compassion, and Excellence in all that we do.

Create a job alert for this search

Administrative Assistant I, SMART Program - Full-time • Orillia, Ontario

Similar jobs

Camp Program Specialty Staff

Kayla's Children Centre's Camp LionheartBracebridge
Full-time

Job Title: Program Specialty Staff.Location: Camp Lionheart, Bracebridge, ON.Reports to: Specialties Director.Duration: July 26 to August 25.Camp Lionheart is an overnight camp in Muskoka, Canada t... Show more

 • Promoted

Stay-at-Home Moms 21–39: Become a Paid Surrogate (Prior Birth Required Paid $50K-$85K)

Surrogacy4Allmuskoka falls, on, Canada
Full-time +1

Are you a compassionate woman who’s had a healthy pregnancy and wants to help others experience the joy of parenthood?.Surrogacy4All helps Canadian women become .Full emotional, legal, and medical ... Show more

 • Promoted

Program Administrative Clerk - Full-Time

Karis Disability ServicesCentral Ontario, Orillia, CA
Full-time +1

Determined by years of experience and education).The Program Administrative Clerk provides administrative support to the designated locations, assisting the Program Managers (PM) and Program Coordi... Show more

 • Promoted

Experienced Executive Assistant Enhancing Administrative Leadership Functions

Couchiching First NationCouchiching, ON, CA
Full-time

Transform executive operations in a vital Executive Assistant role, providing top-level administrative assistance.Oversee calendar management, arrange meetings, and facilitate executive communicati... Show more

 • Promoted

Project Development Advisor - Spanish Required

Cuso InternationalGeorgina, Ontario
Permanent

This Volunteer Placement is Located in:.Please submit a Spanish Resume and Statement of Interest.Open to Canadian Citizens and Permanent Residents of Canada only.The Project Development Advisor wil... Show more

 • Promoted

Karis Disability Services Administrative Support

Karis Disability ServicesCentral Ontario, Orillia, CA
Full-time

Join the dedicated team at Karis Disability Services as a Program Administrative Clerk in Muskoka/Orillia.This role provides vital administrative support, requiring strong organization and communic... Show more

 • Promoted

Assistant Educator - Toddler Program

Upper Canada Child CareKeswick, ON, CA
Full-time

Upper Canada Child Care – “A smile on each child’s face…every day.We are currently recruiting an.This position is to fill an existing vacancy.Position Type & Required Availability.Full-Time Full Da... Show more

 • Promoted

Survey Taker: Earn up to $25 per survey (Remote)

Earn HausGeorgina, ON, CA
Remote
Full-time +1

Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more

 • Promoted

Administrative Assistant Admin Work At Home - Part-Time Online Focus Group Panel

ApexFocusGroupOrillia, Ontario, Canada
Remote
Full-time +2

We're now accepting participants for focus group studies! You can earn up to $750 per week working part-time from home.Simply register to see if you qualify—no experience as an administrative assis... Show more

 • Promoted

Administrative Assistant - C$37,500 A Year - No Experience Required

Stan Darling Insurance Inc.Bracebridge, Canada
Full-time

The Administrative Assistant will support account managers with policy documents, data entry, client files, and invoicing. Show more

 • Promoted

Special Education Assistant

Couchiching First NationCouchiching, ON, CA
Full-time

Reporting directly to the Education Manager and under the general supervision of the Teachers, Principal, and Special Education Resource Teachers, the.Couchiching First Nation children, as determin... Show more

 • Promoted

Supply Educational Assistants

Trillium Lakelands District School BoardBracebridge, Muskoka District, CA
Full-time

Trillium Lakelands District School Board.We are actively seeking qualified individuals for our Supply Educational Assistant List to fill daily absences and long-term temporary positions.Under the d... Show more

 • Promoted

Warehouse Assistant

ManpowerOrillia, ON, Canada
Permanent

Our client, a leading manufacturer in Stayner, ON , is seeking a Warehouse Associate to join their team.As a Warehouse / Material Handler, you will be part of the operations team supporting efficie... Show more

 • Promoted

Executive Director – Firearms Safety Education Service of Ontario (FSESO) – Orillia, 78904 -

Truenorth Executive Search, Inc.orillia, on, ca
Full-time

Executive Director – Firearms Safety Education Service of Ontario (FSESO) – Orillia.Firearms Safety Education Service of Ontario (FSESO) is a not-for-profit organization established in 1993 deliver... Show more

 • Promoted

Administrative Assistant

4 Directions of Conservation Consulting Services IncWashago, ON, CA
Full-time

Directions is 100% Indigenous-owned and certified through the Canadian Council for Indigenous Business (CCIB).We are a team of professional environmental consultants specialized in archaeological a... Show more

 • Promoted

Pharmacy Assistant - Orange Health Pharmacy

Orange Health Medical CentresSutton, ON, CA
Full-time +1

Support community health at Orange Health Pharmacy in Sutton, Ontario, as a Pharmacy Assistant.This role focuses on prescription management and patient care while ensuring compliance with pharmacy ... Show more

 • Promoted

Administrative Support Clerk - C$25.1 - C$27.5 An Hour

District Municipality of MuskokaBracebridge, Canada
Full-time

Provides administrative support to departmental programs and services, including collections and local systems support. Show more

 • Promoted

Online Survey Participant: Work Remote and Earn Up To $25 Per Survey

Earn HausGeorgina, ON, CA
Remote
Full-time +1

Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more