Senior Contracts Manager

Job Summary

The Contracts Manager has responsibility for all customer required documents required from opportunity identification to project closeout by providing commercial advice from the pre-bid, estimating, bid-submission, negotiation, contracting, ongoing project reporting including change and delay management, negotiating change orders, initial dispute resolution coordination, litigation support, to ultimately project closeout reporting.

Responsibilities

• Drives the Contract Management activities with the support of project Contract Manager(s) and/or Contract Administrator(s).
• Ensures application and administration of Contract, Claims and Insurance and project governance.
• Drives preparation of Contract Summary and ensures it is widely communicated and regularly updated.
• Prepares with Core Project Team the Contract Management Strategy Plan (CMSP).
• Carefully analyzes the contract to build and drive implementation of Contract Management Strategy Plan, as well as keep it updated with project team on quarterly basis.
• Contributes to Contract Data Requirement List (CDRL) by the Project Team members so that it is launched in time, is accurately communicated, and updated.
• Monitors Works toward contract obligations, including monitoring of project schedule toward achieving contractual milestones.
• Ensures timely issuance of contractual notices to customers/partners/subcontractors.
• Establishes and implements project specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files.
• Monitors/manages insurance policy and keeps its validity in collaboration with partners' insurance managers. Keeps the partners' insurance manager duly updated regarding all changes on the project that could represent any deviation of the reaching of the insurance policy.
• Develops and produces any project specific processes and ways of working for contract/claim management.
• Develops a pragmatic commercial approach based on contractual analysis of the project to protect Aecon interests toward customers and partners.
• Carefully monitors, records, and notifies customer/partners regarding claims/counterclaims and prepares and manages all elements and supporting documentation for claims/counterclaims negotiations.
• Monitors customer/partner requests for variations / change orders / extensions of time. Provides follow-up, as necessary, to drive to transactional closure, including updates to the VO/VR/Delay registers, preparation of commercial offer, and prepares associated contractual letters for approval.
• Provides creative advice on specific issues, risks, and contractual/claims activities, taking into account the contract and business objectives.
• Reports on contract management and claims activities to the project, and Legal, and Contract Management teams.
• Ensures Contract management KPIS are reported as per reporting deadlines including gathering the inputs from Key supplier Contract Managers and Insurance Managers.
• Provides training on contract/claim management to key project stakeholders, including project management, finance, engineering, and sourcing communities.
• Anticipates events and risks associated with the contract management activities; proposes alternative proactive solutions to keep the situation under control.
• Works closely with the segment Project Directors, Project Managers, Project Controllers, Project Engineering Managers, Sourcing Contract Managers, and Project Planning Managers, to identify and mitigate risks; and to identify, maximize, and leverage claim opportunities.
• Provides at any time, on management demand, a reliable and understandable contractual and commercial analysis of the project.
• Trains, develops, and share knowledge and expertise to project team and partners, as required.

Qualifications

• Must have a degree in Law, Engineering, Finance, Technical, Economics or business sciences.
• Minimum of 15 years of Contract/Claim Management experience (preferred)/ Project Management ideally in the Engineering and Construction/EPC industry or on Heavy Civil/Marine/Transit/Rail infrastructure projects
• Ability to read and interpret contractual documents, including terms and conditions, planning, and technical specifications.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to understand project financials and impact of contract/claim management on project’s profitability.
• Ability to solve practical problems and deal with a variety of variables in situations.
• Ability to interpret a variety of instructions furnished in writing, oral, diagram, or schedule form.
• Knowledge of Contract Management systems; Project Management software; Excel Spreadsheet software and Microsoft Office Word Processing software.
• Willingness and ability to be creative and bring forward new ideas and innovations.
• Must be able to communicate with precision and transparency.

Equal Opportunity Employer

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.

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