Accounting Administrator

Accounting Administrator (AP & AR) The MRG Group Vancouver, BC Who We Are: Founded in 2008, The MRG Group is Canada's largest independent entertainment company and a leader in experience creation. Our mission is to bring experiences to life for creators, fans, brands, and partners. The MRG Group is an integrated network of companies operating across the hospitality, venue, media, ticketing (including the ticketing service Admit One), and insurance sectors. With a portfolio of 18 hospitality properties across Canada, The MRG Group also owns and operates an events business, a travel company, and a digital publication. Who You Are: The Accounting Administrator supports daily financial operations by managing corporate credit card reconciliations, coding invoices, overseeing employee expense submissions, processing tax remittances, and assisting with general ledger reconciliations. This role also ensures responsiveness to AP inquiries, supports monthly reporting, and assists in administrative tasks related to event finance and cash handling. The Fine Print: 1. Coding of Invoices on Beanworks - Support the Offshore team in coding of invoices on Beanworks - Review invoice coding for accuracy, completeness, and appropriate tax treatment. - Support departments with invoice submission and approval tracking 2. Credit Card Processing & Reconciliation - Process payments and track transactions related to corporate credit cards. - Perform monthly reconciliations to ensure completeness and accuracy of credit card accounts. - Follow up on missing receipts or transaction discrepancies. 3. Employee Expense Claims - Review employee-submitted expense claims in Expensify for policy compliance and documentation. - Verify tax amounts are correctly calculated and categorized for each expense. - Support staff with resolving issues or questions regarding expense submissions. 4. AP Inquiry & Inbox Management - Monitor the shared AP email inbox and respond to vendor and internal inquiries. - Direct emails and requests to the appropriate team members or systems for action. 5. Vendor Relations Management - Add New vendor information into Sage Intacct/Tipalti if needed - Follow up with vendors to provide payment information - Send Payment remittances to vendors 6. Tax Remittances & Compliance - Prepare and remit applicable federal and provincial sales taxes (GST/HST/PST) in a timely manner. - Ensure correct tax coding and treatment across all vendor invoices. - Monitor and remit non-resident withholding taxes (NRWT) as required. - Keep up to date with changes in Canadian tax legislation that may impact AP processes. - Payment of property taxes for relevant entities and relevant accruals 7. General Ledger Reconciliation - Assist with monthly GL reconciliations between the AP subledger and the General Ledger. - Reconcile all indirect tax accounts (GST, HST, PST) ensuring timely clearing and follow-up on unreconciled items. - Reconcile the NRWT GL account, ensuring remittances and accruals align with reporting obligations. - Investigate and resolve any discrepancies or outstanding balances in a timely manner. 8. Other Duties - Preparing customer invoices, assisting in finance-related event admin, including cash ordering and documentation. - As required by management. Tech Stack: Experience with specific Accounting software (e.g., Sage Intacct or other Sage Product), Beanworks (or similar AP automation), and proficiency in advanced Excel functions (VLOOKUP, Pivot Tables) is preferred. Qualifications & Experience - 1-2 years experience Accounts Payable/bookkeeping experience - Degree, diploma or certificate in accounting, finance, or a related field (or equivalent experience) - Knowledge of accounting principles (accounts payable/receivable, reconciliations) - Strong attention to detail and accuracy - Good organizational and time-management skills - Ability to handle confidential financial information with discretion - Strong written and verbal communication skills - Ability to work independently and meet deadlines What’s in it for you? - Competitive compensation, including base salary, performance-based incentives and generous vacation policy. - Opportunities for growth in a dynamic, fast-paced organization. - A collaborative culture that celebrates creativity and innovation. - Access to unique experiences across The MRG Group’s diverse portfolio. Our Commitment The MRG Group is committed to diversity, equity, and inclusion. We encourage applicants from all backgrounds to apply. If you require accommodation during the recruitment process, please contact us. We thank all applicants for their interest. Only those selected for an interview will be contacted.