Provides professional financial advice and recommendations to researchers and faculty members in the management of research grants and other sponsored agreements.
Assists with preparing and reviewing quarterly and annual financial reports for research grants.
Prepares financial reports relating to both projected and actual expenditures, revenues, cost recoveries and salaries. Updates and shares expense summary worksheets with researchers. Monitors account activity to ensure the correct program/cost centre is being charged and resolves discrepancies in a timely way.
Assists with identifying, developing, implementing, and streamlining financial policies and workflow procedures for faculty in accordance with University policies.
Takes initiative to proactively respond to financial inquiries; troubleshoot issues; and resolve complex problems.
Analyzes financial issues as they arise, independently investigates appropriate solutions, and communicates directly with faculty and staff members involved.
Liaises with Financial Operations, Human Resources, Research Services/UILO, faculty members, NSERC, and other external agencies and funders.
Investigates and resolves queries and errors independently and/or interacts directly with faculty and staff members involved.
Coordinates and provides training and support in the use of Workday. This support anticipates an evolving range of needs based on the end-user’s knowledge level.
Performs other duties related to qualification and requirements of job as assigned.
Consequence of Error/Judgement
Errors in accuracy, decisions, judgement and communication may result in irreparable monetary loss to the department or grant holder. Significant errors could adversely affect the reputation of the Department and University.
Supervision Received
Works independently under the general supervision of the Director of Operations.
Supervision Given
Trains new staff and faculty on Workday reporting.
Minimum Qualifications
High school graduation, plus Certificate in Accounting or Payroll CPA Level 1, plus four years of related experience, or an equivalent combination of education and related experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Experience using UBC financial systems an asset. Training in office procedures and accounting principles and practices is required.
Ability to maintain accuracy and attention to detail.
Ability to accurately balance cash and resolve discrepancies.
Ability to prepare, analyze and reconcile financial statements.
Ability to exercise tact and discretion in providing financial information.
Ability to communicate effectively verbally and in writing.
Ability to prioritize and work effectively under pressure to meet deadlines.
Ability to work effectively independently and in a team environment.
Ability to demonstrate initiative.
Ability to accurately gather, organize, and summarize financial information.
Ability to analyze problems, identify key information and issues, and effectively resolve.
Ability to effectively use MS Word, Excel at an intermediate level, Outlook, etc.
Workday training would be an asset.
Finance Specialist • Vancouver, British Columbia, CA
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