Public Realm Project Coordinator

POSITION TYPE FULL-TIME

Reporting to the Manager of Public Realm, the Project Coordinator is responsible for coordinating and implementing public realm infrastructure and enhancements. This role will also include stakeholder and community engagement, urban design, assisting with the coordination of programming and activations, advocacy, and asset management and maintenance.

The ideal candidate is a results-oriented and analytical thinker, who can adapt easily as things change and has a keen eye for detail. This role is a great fit for a team player who is passionate about our downtown.

KEY RESPONSIBILITIES

• Work with a team to create initiatives that support the downtown community through our strategic plan.
• Refine ongoing initiatives to achieve greater efficiency and impact.
• Prepare detailed project implementation plans, including budget, resources, schedule, and communication protocols.
• Collaborate and coordinate with internal departments and external stakeholders for project development and implementation.
• Proactively identify and provide solutions for potential roadblocks in projects.
• Prepare contract documents and agreements and submit for required reviews and approvals.
• Coordinate and lead project implementation.
• Track project progress- budget, resources, schedule, key communications, etc.
• Provide weekly project updates to the manager.
• Prepare internal and external project documents and reports.
• Gather feedback and data on initiatives.
• Manage project documents and files according to the filing system.
• Assist with funding proposals and applications.
• Oversee and provide guidance to the summer Streetscape Team in planting, maintaining, watering, and weeding of flowers and vegetation in public spaces throughout the downtown area.

QUALIFICATIONS

• Post-secondary education in project management, landscape architecture, urban design, or a related field / equivalent experience.
• Minimum 2 years of experience coordinating place-based/built projects with internal and external stakeholders.
• Experience with public and stakeholder consultations is considered an asset.
• Knowledge of project management, contract administration, risk management, and project controls.
• Knowledge of approval processes, municipal policies, and other jurisdictional considerations is an asset.
• Knowledge of design standards, accessibility standards, and environmental maintenance practices.
• Excellent written, oral, presentation and interpersonal skills.
• Strong analytical and problem-solving skills.
• High level of initiative with the ability to adapt, be resourceful, and work effectively independently.
• Strong attention to detail and accuracy.
• Solid computer skills with MS Office and Adobe Suite; experience with CAD software and 3D modeling software is an asset.
• Ability to work outside standard work hours from time to time during busy periods or events.
• A Class 5 driver’s license is considered an asset.

CONDITIONS OF EMPLOYMENT

• Ability to occasionally work outdoors in all conditions as required (performing site visits, reviewing installations, doing asset management checks, etc.).
• Ability to lift 50lbs.