Health and Safety Administrative Manager

Find the right energy here and come generate something big with us! The Health & Safety Administration Manager acts as a strategic bridge between the organization, regulatory bodies, communities, unions, and other external partners. This role supports the Director of Health & Safety by leading communications, managing public affairs activities, overseeing safety related governance, and coordinating regulatory, financial, and administrative interactions with CNESST and related stakeholders, including cost tracking and documentation.

Internally, this role supports data management, incident reporting oversight, safety communications, and executive level reporting. Externally, the position represents the Health & Safety department with government agencies, industry associations, partner organizations, and community stakeholders, collaborating on CNESST audits, information requests, and administrative or financial inquiries related to claims or files.

This role is ideal for a proactive communicator who excels in complex stakeholder environments, understands regulatory expectations, and can translate safety objectives into clear, credible messaging. 1. Public Affairs & External Stakeholder Relations
• Serve as the primary liaison between the company and external bodies, including regulatory agencies, industry associations and community groups;
• Support regulatory inspections, investigations, and information requests in collaboration with Safety Managers and the Safety Director;
• Coordinate with CNESST and related stakeholders on the financial and administrative aspects of files, including cost tracking, financial documentation, and audit preparation.
• Manage and maintain strong relationships with subcontractors and external partners regarding safety performance and compliance expectations;
• Coordinate and maintain strong relationships with subcontractors and external partners regarding safety performance and compliance expectations;
• Represent the Health & Safety department in public forums, interorganizational meetings, and stakeholder engagements;
• Support the development of external communications, including media safe messaging, public statements, and stakeholder updates related to safety.

2. Safety Governance & Corporate Reporting
• Prepare comprehensive reports, dashboards, briefing notes, and governance documentation for executive leadership and the Board of Directors;
• Support corporate audits, certifications, and compliance reviews;
• Maintain centralized records of safety audits, corrective actions, and compliance evidence and CNESST related administrative and financial documentation.
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• Assist in implementing corporate governance requirements tied to Health & Safety performance and disclosure.

3. Incident Reporting Systems & Data Management
• Oversee the incident reporting and tracking system as the primary administrator;
• Ensure timely and accurate data entry, corrective action tracking, and closure of outstanding items;
• Conduct trend analysis, rootcause reviews, and present findings to leadership;
• Prepare monthly, quarterly, and annual performance metrics required by internal governance and the parent company.

4. Safety Communications & Internal Engagement
• Draft, edit, and distribute safety bulletins, alerts, newsletters, and internal communications;
• Ensure consistent messaging aligned with corporate standards and regulatory requirements;
• Contribute to communication strategies that support a proactive safety culture and employee engagement.

5. Program Administration & Support to Safety Managers
• Assist Safety Managers in developing and maintaining safety programs, safe work procedures, and projects pecific documentation;
• Prepare presentations, training materials, and briefing packages for internal and external stakeholder;
• Support continuous improvement initiatives related to the Health & Safety Management System.

This role could be for you if you have
Education & Experience
• Diploma or degree in Occupational Health & Safety, Public Affairs, Communications, Risk Management, or a related field;
• 5 - 7 years of experience in safety administration, public affairs, regulatory liaison work, or stakeholder relations;
• Proven experience coordinating with CNESST and related stakeholders on the financial and administrative aspects of files, including cost tracking, financial documentation, and support for audits or information requests;
• Experience working with regulatory bodies (e.g., CNESST) and within unionized or complex stakeholder environments is an asset;
• Experience preparing reports for senior leadership or boards is preferred;
• Experience in renewable energy construction, EPC environments, or the broader construction industry, preferred;
• Available to travel on occasional basis;
• Valid driver license

Skills & Competencies

• Exceptional written and verbal communication skills, including report writing, presentation development, and stakeholder messaging;
• Strong knowledge of occupational health and safety regulatory frameworks, including hands on experience with CNESST administrative, financial, and audit processes;
• Strong relationship building skills with both internal and external partners;
• Demonstrated ability to manage CNESST related files, including cost tracking, financial documentation, and coordination of audit or information requests.
• Analytical capability to interpret data, identify trends, and support decision making;
• Demonstrated technical ability with advanced proficiency in incident management platforms (ECompliance, Procore), chemical management systems, ISN, and Microsoft Office (Excel, PowerPoint, Word);
• Highly organized, detailoriented, and able to manage sensitive information with discretion;
• Advanced proficiency in spoken and written English, both spoken and written, in order to interact daily with subcontractors, suppliers, clients, partners, and colleagues located outside Québec, many of whom communicate exclusively in English. Required to attend coordination and project management meetings, provide progress updates, and prepare reports for English‑speaking stakeholders; Benefits • A minimum of 4 weeks of vacation starting on day one

• Personal days you can use whenever you need them
• A competitive group insurance benefits package
• Group RRSP with up to 5% employer matching
• Employee Share Ownership Program - become a partner in our success
• Support for your professional development and career growth
• Monthly cellphone allowance
• Various mobility allowances and premiums to support your work Borea’s values are deeply rooted in the energy landscape. We take care of each other, ensuring that our teams thrive in a healthy and safe environment. With passion and perseverance, we embrace the challenges that come our way. Borea, in collaboration with its various solar and wind construction partners, is committed to finding increasingly innovative solutions with the goal to commit to quality and responsibly and sustainably energizing future generations.

Borea Construction is committed to fostering a diverse and representative workforce and an inclusive workplace where all employees are treated equitably. We recognize that structural barriers shape professional experiences and qualifications. For this reason, we encourage individuals to apply even if they feel the position may be out of reach.