Executive Assistant, Brand Strategy

What you’ll do

As the Executive Assistant to the VP, Brand Strategy, you will provide primary 1:1 executive support to the VP, while also supporting effective coordination and administrative work across the Brand Strategy leadership portfolio. This is a fast‑paced, hands‑on role for someone who instinctively anticipates needs, brings structure and follow‑through to dynamic work, and takes pride in making things run smoothly—often before being asked. While your focus remains anchored in supporting the VP, you will also provide ongoing support to the leaders and teams the VP oversees, particularly in scheduling, budgeting and invoices, meeting coordination, and preparation of materials. More specifically, you will:

Stay two steps ahead

• Anticipate needs, identify potential issues early, and surface thoughtful options or solutions rather than waiting for direction.
• Maintain a clear pulse on priorities, timelines, and context so the VP is consistently prepared and supported.
• Proactively improve workflows, meetings, and administrative processes to increase effectiveness and reduce friction.

Coordinate leaders, meetings, and portfolio work

• Coordinate leadership, planning, and portfolio meetings, including agendas, materials, logistics, notes, and follow‑up.
• Provide ongoing scheduling and administrative support to leaders who report to the VP, adjusting level of support based on priorities and capacity.
• Prepare and manage PowerPoint templates for leadership, board, and team meetings, integrating inputs from multiple contributors and refining content for clarity and flow.

Create clarity and momentum

• Prepare and refine presentations, briefings, and materials so they are clear, well‑structured, and visually polished.
• Distill complex or evolving information into clear takeaways that highlight what matters most and support timely decision‑making.

Deliver exceptional executive support

• Manage calendars, agendas, meetings, and travel with precision, anticipating what the VP will need to be prepared and effective.
• Handle expenses, administrative processes, and confidential information with discretion and sound judgment.
• Track and reconcile team budgets and support routine invoice submission processes.
• Maintain organized files, templates, and systems so information is easy to access and action.

What you bring

We know no one candidate will check every box, and that’s okay. What matters most is that you bring a proactive mindset, excellent judgment, and genuine care for the people you support.

You’re someone who naturally looks out for others. You notice details. You think ahead. You take pride in being dependable, thoughtful, and prepared. You enjoy understanding how your leader operates so you can anticipate needs and support them with confidence.

Additionally, you bring:

• 5+ years of experience supporting senior leaders in a fast‑paced, dynamic environment
• A certificate or diploma in office or business administration, or equivalent experience
• Confidence supporting senior leaders and engaging with Board members, external partners, donors, and government stakeholders
• Strong ability to manage up and coordinate across multiple stakeholders, priorities, and deadlines with sound judgment and clarity
• Proficiency with Microsoft Office tools, including Outlook, PowerPoint, Word, Excel, Teams, and SharePoint; experience with budget tracking or invoice processing is an asset
• Exceptional PowerPoint skills, with a strong eye for design, storytelling, and finishing touches
• Strong written and verbal communication skills, with comfort leveraging technology and AI tools to improve quality, efficiency, and clarity of work
• Alignment with our values: Think Big, Step Up, and Lead with Heart

This role is ideal for someone who finds real satisfaction in making other people’s work—and days—run better. You are not expected to have all the answers, but you bring strong judgment, discernment, and a steady, thoughtful approach to your work.

Who you’ll love working with

The VP, Brand Strategy is thoughtful, curious, and deeply values the people around her. She is strategic and fast‑moving, but also warm, kind, and genuinely appreciative of great support. She works best in high‑trust partnerships with people who use good judgment, notice details, anticipate needs, and take pride in making things easier and better for others. She values clarity, welcomes initiative and ideas, and works collaboratively to move work forward. Above all, she is the kind of leader who notices care, reliability, and work done well—and doesn’t take it for granted.

What you can expect

Ensuring that kids receive the best health care possible is no small task; therefore, taking care of our team is a top priority. To help you power the possible and to support you in your health, well-being and career growth, in addition to competitive compensation, we offer perks like a hybrid work environment (minimum two days per week in office) and nine-day fortnight schedule, generous vacation, topnotch health and dental benefits, a defined benefit pension plan, and a commitment to professional development.

The hiring range for this position is between $65,900 and $73,600. At BCCHF, we are committed to ensuring that compensation is fair and equitable. Your placement in the salary range will be determined by your experience, relevant skills, and qualifications as they relate to this role.

Please note that all team members of BCCHF are required to complete vulnerable sector criminal record checks as a condition of employment.

Join us

We exist to power the possible. And that permeates every action we take. As team members, we push ourselves to: think big in how we boldly envision the future; step up in how we are accountable to ourselves, each other and our shared cause; and lead with heart in how we listen and engage with others.

BCCHF invites and encourages all qualified individuals to apply. As an organization committed to fostering an inclusive workplace that reflects the diversity of our communities, we serve and support. We welcome individuals whose lived experiences may further contribute to the rich diversification of skills, knowledge, and backgrounds at the Foundation.