The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor intermediate level administrative support to one or more leader and/or one or more functional team or work group.
Employees at this level work under general supervision and handle moderately complex issues and problems that require solid administrative support working knowledge.
Typical responsibilities include but are not limited to:
Compiling data/information usually from a variety of sources to prepare memos documents reports spreadsheets (including charts and graphs) and presentations using a wide range of software and platforms.
Performing research analyzing information and making recommendations based on findings.
Coordinate schedule and initiate team meetings via Microsoft Teams including preparing agendas recording accurate meeting minutes and maintaining organized meeting documentation.
Manage calendars and schedule meetings and appointments using Microsoft 365 applications ensuring accuracy and effective time coordination across teams.
Making travel arrangements.
Supporting projects programs or processes.
Respond to moderately complex employee inquiries across Microsoft Teams email and telephone ensuring timely and accurate communication.
Assisting with p card reconciliation and other basic budget activities.
Assisting lower level employees through training and/or mentorship.
Required:
High School Diploma or equivalent
2 years administrative or related experience
Solid administrative support working knowledge
Key Skills include the ability to:
Communicate professionally in writing and verbally.
Utilize Microsoft Office and other software at an intermediate level to schedule appointments create and perform analysis on spreadsheets prepare presentations take notes and minutes and create and update word documents.
Operate and maintain standard office equipment.
Problem solve and resolve moderately complex conflict and problems through sound decision making
Organize and prioritize work and needs
Understand and follow instructions.
Interact and work with others in a productive and professional way.
Work with discretion confidentiality and integrity
To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time moving about the office to deliver mail and other items and using computer monitors/equipment.
Required Experience:
Junior IC
Administrative Assistant Calgary Area Office • Calgary, Alberta, Canada
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