HR Director's Administrative Assistant

Description

The Directors Assistant provides leadership and coordination for the day-to-day operations within the Directors office. The position will liaise with all levels of the organization to ensure the department meets corporate and department expectations timelines and performs all aspects of department administration. This includes providing senior level office management organization and leadership and administrative support to the Human Resources department.

This role works within a dynamic and confidential work environment with frequent interruptions and rapidly changing priorities.

Responsibilities:

• Provide comprehensive administrative support to the Director including proactively managing and coordinating the Directors calendar scheduling meetings preparing materials and logistics tracking action items and researching and coordinating information for reports and presentations
• Prepare department Executive Team and Council reports and issue briefs
• Liaise with County departments senior administrative staff and administrative staff
• Review Council and Priorities Committee meeting agendas minutes action sheets and ensure items related to Human Resources (HR) are handled promptly
• Draft internal meeting agendas record and distribute minutes; ensure outstanding action items are noted and handled promptly
• Coordinate onboarding transfer and offboarding HR employees including access fobs and tags as well as the purchase of new cell phones tablets computers and related items to arrange security access for HR staff and to coordinate changes to office configurations as required
• Coordinate Department specific events
• Coordinate and administer vacation planning department learning and development requests/documentation Director delegations track completions of PPRs and maintain HR PPR files
• Maintain corporate credit card for the purposes of registering for conferences arranging catering etc.
• Utilize eScribe to enter Council Executive Team and Senior Leadership Team reports as required
• Set up department Purchase Orders and receive all department invoices
• Oversee the reception schedule and associated duties
• Act as department forms representative and SharePoint administrator providing subject matter expertise in determining appropriate site setup meta data tagging permissions and ensuring appropriate retention and disposition is applied
• Lead administrative projects for the department develop action plans and coordinate actions across the department
• Provide leadership and coordination of administrative support positions across the department

Qualificationsand Skills:

• Office administration diploma or certificate with 5 years of related experience in a senior administrative capacity
• Experience working in a human resources department would be considered an asset
• Thorough knowledge of Microsoft Word Excel PowerPoint and Outlook. Experience using Escribe is preferred
• Experience with Oracle is an asset
• Expert level experience with SharePoint (SME)
• Demonstrated ability to handle highly sensitive and confidential information with discretion professionalism and sound judgment
• Strong initiative and self-direction with the ability to anticipate needs proactively solve problems and independently move work forward without requiring close or constant direction
• Experience working across departmental administrative teams providing guidance coordination and influence to support consistent highquality service delivery
• Excellent verbal and written communication skills with strong customer service when interacting with co-workers the public elected officials and senior management

Who We Are:

Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canadas most livable community where our workplace culture and identity are supported by our people plan and values of integrity respect safety fairness and cooperation.

Why Join Strathcona County: (depending on position)

• Competitive salary and comprehensive benefits package which includes:
  • Extended health and dental coverage
  • Health and wellness spending account
  • Life and disability insurance
  • Retirement and pension programs
  • Earned day off program
  • Employee and familyassistanceprogram
• Commitment to employee development through internal and external training and development opportunities
• Well-being programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive respectful and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however only those selected for an interview will be contacted.

Required Experience:

Director

Employment Type : Full-Time
Experience: years
Vacancy: 1