Senior Program Specialist

Senior Program Specialist

Full-time | Calgary, AB | Primarily In-Office

The Independent Power Producers’ Society of Alberta (IPPSA) convenes power producers and stakeholders to create opportunities for dialogue, collaboration, and education.

IPPSA is looking for a highly capable and proactive Senior Events & Administration Specialist to support the execution of our events, member services, and core operations.

This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and is comfortable working independently to solve problems and keep initiatives moving forward. You will play a key role in delivering IPPSA’s annual conference and member events while supporting the organization's day-to-day operations.

This is not a purely administrative role, we are looking for someone who takes ownership, exercises judgment, and can execute with minimal supervision.

his position is based primarily in our downtown Calgary office, with some flexibility to work remotely when appropriate. During peak times, including the annual conference and other major events, increased on-site support and occasional travel will be required.

We are looking for someone who is excited not only to contribute immediately, but also to grow with the organization. This position offers meaningful responsibility, opportunities for mentorship, and room to develop into a broader leadership role over time.

What You’ll Do

Conference & Event Execution

• Independently coordinate and execute IPPSA’s annual conference and member events (luncheons, receptions, webinars, roundtables)
• Manage event logistics including venues, vendors, speakers, sponsors, and timelines
• Develop and maintain detailed run-of-show documents and event plans
• Troubleshoot and resolve issues in real time during event execution
• Support post-event reporting, surveys, and sponsor follow-ups

Membership & Administration

• Maintain and improve the accuracy of member and event data within the AMS/CRM
• Manage event registration processes and communications
• Support member communications and outreach using AMS/CRM tools
• Assist with reporting on event participation and member engagement

Administration & Operations

• Coordinate logistics for board and committee meetings (scheduling, materials, minutes)
• Track action items and ensure timely follow-up
• Support financial administration processes (invoicing, expense tracking, coordination with bookkeeping)
• Manage relationships with vendors and service providers
• Maintain organized systems, documentation, and workflows across the organization
• Coordinate website and app updates with event details, schedules, and session information.

Who We’re Looking For

Experience

• 5 years of experience in event coordination, operations, or administrative roles
• Experience supporting or executing conferences, corporate events, or member-based programming
• Experience working with AMS/CRM systems or databases

Core Competencies

• Strong problem-solving ability: Can assess situations, identify solutions, and act without step-by-step direction
• High level of ownership: Takes responsibility for outcomes and follows through reliably
• Organization & execution: Able to manage multiple timelines, details, and priorities simultaneously
• Adaptability: Comfortable working in a dynamic environment with shifting priorities
• Professional communication: Clear, responsive, and confident in dealing with stakeholders

Technical Skills

• Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.
• Familiarity with AMS or CRM platforms, email marketing tools and social media channels is an asset.

What We Offer

• A full-time position at 37.5 hours per week
• A primarily in-office role with some flexibility when appropriate
• Meaningful responsibility and the opportunity to make a visible contribution
• Mentorship, learning, and room for professional growth
• A collaborative and supportive team environment
• Access to a free on-site gym and tenant lounge in our downtown Calgary office
• The opportunity to help shape events and member experiences in Alberta’s power sector

Compensation commensurate with experience

Why Join IPPSA

• Be part of a respected industry organization with strong member engagement
• Work in a collaborative, professional environment with meaningful impact
• Gain exposure to high-profile industry events and stakeholders

How to Apply

Please send your resume to info@ippsa.com by Monday May 11, 2026 with the subject line Senior Program Specialist Application.

While we do not require a cover letter, please include a few short points about:

• An event, project, or process you helped organize or improve
• A system or tool you introduced or made more effective
• Why this role interests you at this stage in your career

Applications that do not include this response will not be considered.

All applications will be reviewed by our team. We do not use AI screening tools to assess candidates.

IPPSA values diversity in its workforce and equal access to opportunity. All inquiries and applications will be handled with the highest level of confidentiality.

IPPSA thanks all applicants; however, only those selected for an interview will be contacted.