Proposal Coordinator

Job Description

Job Description

The opportunity:

Associated Engineering, a proudly Canadian, Employee-owned Company is seeking an experienced and dedicated Proposal Coordinator to join our team in our Edmonton office. In this role you will be responsible for initiating, coordinating, and preparing engineering services proposals.

What we offer:

• Flexible/hybrid working arrangements, depending on position
• Market competitive salaries, with annual reviews
• Matching company pension program, increasing over time.
• Comprehensive benefits including:
  • Health/dental/vision coverage
  • Fitness allowance
  • Employee and family assistance programs
  • Mental health supports
• Paid time off so that you can recharge including:
  • Generous paid vacation
  • Paid office closure over December holiday break
  • Industry leading paid sick time
  • Parental leave top up program
• Ongoing support for your professional development and growth
  • Active Young Professional group
  • Formal mentoring programs
  • Paid professional development hours
  • Capacity building seminars
  • Engineer In Training programs
• Opportunities to participate in social club activities and events
  • Company-wide social events
  • Regular lunch-and-learns
  • Community volunteer opportunities
  • An active Social Club that promotes social activities in and outside the office, and offers subsidized tickets to local events, such as the Taste of Edmonton
  • A centrally located office in the heart of downtown Edmonton that is easily accessible

What you’ll do:

• Reviewing client opportunities, organizing kick-off and coordination meetings, strategizing on proposal and team approach, creating proposal content and schedules, following up on assigned responsibilities and delivering compliant proposals.
• Operating with minimal direction, you will be responsible for producing proposals in a professional style, while also evaluating narrative relevance, comprehension, and applicability of content provided by others.
• The role also involves creating attractive proposal layouts and designs, precise proofreading, editing, and rewording of text to ensure high-quality, compliant, and accurate submissions are delivered on time.

Does this sound like you?

• Relevant degree or diploma from an accredited post-secondary education institution.
• 2+ years of administrative experienced.
• Experience providing project or proposal management support is an asset.
• Excellent organizational skills to handle multiple projects simultaneously and ensuring deadlines are met.
• Proven ability to collaborate with cross-functional teams, including project managers, engineers, and marketing teams, and effectively communicate marketing strategies and business development updates.
• Reliable and able to maintain confidential information.
• Strong communication and interpersonal skills.
• Committed team player.
• Experience with proposal and technical report preparation. Excellent writing skills (including editing, grammar, style, spelling punctuation), editing, and proofreading skills for accuracy, quality, and messaging tailored to target audiences.
• Experience working in an engineering environment, or a technical background, will be an asset.
• Proficiency in MS Office. Knowledge of scheduling software, such as MS Project, and SharePoint is an asset.
• Experience using Adobe Photoshop, Illustrator, InDesign, Acrobat, and Microsoft PowerPoint in a Windows environment.
• Advanced knowledge of a variety of software packages including desktop publishing packages and capability to integrate into final product.

About Us:

At Associated Engineering, we're passionate about not only the work we do but the communities we live and work in. Which is why sustainability is at the heart of everything we do. As a carbon neutral company since 2009, we help shape resilient and sustainable communities across Canada.

As a Platinum Member of Canada’s Best Managed Companies since 2008, we take pride in nurturing a workplace where people thrive. We are an employer of choice providing our people with a supportive, collaborative, engaging and dynamic place to build a career, while bringing inspiration and innovation to our work.

Our company culture is shaped by:

• Growth and development of our employees – chart your career course, whatever stage you are at!
• A broad variety of meaningful work that supports local communities – we are a medium-sized company working on significant projects, helping to shape communities!
• We care, we commit, we create – our promise to both clients and each other!

What’s next?

Ready to make an impact? Join a company that values your ideas, invests in your growth, and empowers you to shape the future. Apply today!

Want more information?

• Check out what a day at Associated Engineering looks like via LinkedIn
• Our Environmental, Social and Governance Report

AE is an Equal Opportunity Employer and encourages women, Indigenous peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.