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Office Administrator/Bookkeeper
Office Administrator/BookkeeperExecutive Solutions Ltd. • CALGARY, AB, Canada
Office Administrator/Bookkeeper

Office Administrator/Bookkeeper

Executive Solutions Ltd. • CALGARY, AB, Canada
22 days ago
Job type
  • Full-time
Job description

Our client, an innovator in the food service industry, is in search of a reliable, detail-oriented Office Administrator / Bookkeeper to support daily office operations and manage core bookkeeping responsibilities. This hands-on role combines general administrative support with accurate financial record-keeping. The ideal candidate thrives in a multitasking environment, maintains high attention to detail, and can work independently with minimal supervision.

Key Responsibilities:

Bookkeeping & Financial Administration

  • Record, categorize, and maintain daily financial transactions including sales, expenses, receipts, and payments
  • Manage accounts payable (processing vendor invoices and payments) and accounts receivable (client invoicing and collections)
  • Reconcile bank statements, credit cards, and general ledger accounts on a monthly basis
  • Assist with payroll processing and employee expense tracking
  • Prepare monthly financial reports, including profit & loss statements
  • Maintain organized digital and physical filing systems for financial documents
  • Support preparation for external accountants, audits, and tax filings including GST/HST compliance

Office Administration & Support

  • Greet visitors, answer phones, manage email inquiries, and provide professional front-line service
  • Order and manage office supplies, equipment maintenance, and vendor relationships
  • Coordinate meetings, appointments, schedules, and travel arrangements as needed
  • Perform general clerical duties including data entry, document preparation, filing, and mail distribution
  • Provide administrative support to the team with reports, correspondence, and presentations
  • Identify opportunities to improve office processes and procedures
  • Handle additional duties as assigned to ensure efficient office operations

Qualifications & Requirements:

Education & Experience

  • Post-secondary education in Business Administration, Accounting, or a related field (or equivalent combination of education and experience)
  • Minimum 2 years of combined experience in office administration and bookkeeping
  • Proficiency with bookkeeping software (QuickBooks, Xero, or similar) and Microsoft Office Suite (especially Excel and Outlook)

Skills & Competencies

  • Strong attention to detail and high level of accuracy with financial data
  • Excellent organizational and time-management skills with the ability to prioritize multiple tasks
  • Solid understanding of basic accounting principles and financial reconciliation processes
  • Professional written and verbal communication skills
  • Ability to maintain confidentiality when handling sensitive financial and business information
  • Proactive, self-motivated attitude with the ability to work independently or as part of a small team
  • General knowledge of Canadian payroll, GST/HST, and basic tax requirements

Assets

  • Bookkeeping certification or advanced accounting software proficiency
  • Previous experience in the food service or hospitality industry
  • Familiarity with additional tools such as payroll software, CRM systems, or document management platforms
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Office Administrator/Bookkeeper • CALGARY, AB, Canada

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