Accounts Payable Clerk

Reporting to the Manager of Accounting and Payroll Services, and utilizing a service excellence approach, this position is responsible for the accurate and timely processing of invoices, cheque requisitions, and expense reimbursements in accordance with College policies and procedures. Duties include the disbursement of payments, reconciling statements, and responding to employee and vendor enquiries.

Main Duties and Responsibilities

Provides accounts payable services including:

• Receiving, reviewing, and verifying incoming accounts payable mail including supplier invoices, credit notes, purchase orders, cheque requisitions, travel reimbursements, professional development reimbursements, employee expenses and honoraria forms.
• Receiving, comparing, reviewing, and verifying incoming accounts payable mail including supplier invoices, credit notes, purchase orders
• Process timely payments using appropriate pay method (cheque, EFT, wires, recurring pre-authorized payments)
• Issue stop payments and follow-up on stale-dated cheques and returned wires, as required
• Maintain vendor relationships and reconcile vendor/employee expense accounts
• Maintain accounts payable filing systems
• Complete month-end and year-end closing duties and reconciliations including imports and clearing preauthorized payments
• Organizing the timely receipt of employee purchase card reconciliations and validating the coding and approval into the accounting system
• Coordination with the professional development chairs regarding employee reimbursements
• Support college staff with Unit4 inquiries and input of expense reimbursements
• Answering inquiries related to areas of responsibilities with a customer-forward and professional demeanor

Provide information and assistance to both internal and external stakeholders, as required, using a service excellence approach including:

• Explaining College policies and procedures as they relate to accounts payable
• Answering inquiries related to areas of responsibility with a customer-forward and professional demeanor
• Provides support to other Finance roles during absences and lunch breaks.
• Performs other duties as assigned by supervisor.

Skills, Knowledge, and Abilities

• Good judgement, ability to apply policy to diverse situations.
• Excellent communication skills – active listening, ability to communicate effectively with a variety of stakeholders
• Intermediate Excel knowledge
• Experience using computer accounting systems (multiple system experience an asset)
• Strong analytical, time management, and problem solving skills
• Ability to work independently and as part of a team
• Excellent attention-to-detail
• Demonstrated ability to work in a high volume, multitasking environment and the ability to interact with people with tact and diplomacy
• Sound knowledge of accounting processes and principles

Education and Experience

• 2 years Business Administration Diploma - Accounting
• Minimum 2.5-3 years of accounts payable experience and high volume or public sector experience preferred

This is a temporary, full-time position, covering a leave, commencing May 11, 2026, and ending January 14, 2028, with the possibility of extension or upon the return of the incumbent. Salary will be Pay Grade 8, $33.38 per hour in accordance with the PPWC Collective Agreement.

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Please be advised that only job postings listed on the official Selkirk College Careers page at careers.selkirk.ca, or on designated Selkirk College bulletin boards, should be considered current and active. Third-party recruitment websites may display outdated or expired postings without the knowledge or authorization of Selkirk College.

To ensure your application is considered, you must apply directly through the Selkirk College Careers page.