Join Selkirk College as an Administrative Assistant in our Student Engagement and Wellness team. This role provides essential administrative support to Co-op Education and Employment Services (CEES) and Student Access and Support (SAS), helping ensure smooth operations and a positive experience for students, alumni, staff, faculty, and external partners.
Main Duties and Responsibilities
- Respond to inquiries from staff, students, and the public with professionalism.
- Assist with routine correspondence, filing, and record keeping.
- Maintain and update student and departmental information in databases.
- Coordinate meetings, appointments, and events, including scheduling and minutes.
- Create marketing materials and maintain department webpages and social media to support CEES and SAS services and events in collaboration with department leads.
- Support report writing, data collection and reporting.
- Order equipment and supplies; reconcile departmental financial accounts.
- Liaise with employers to facilitate partnerships, interviews, and site visits.
- Assist with Work Study hiring processes and budget tracking.
- Schedule SAS student service appointments and invigilator call outs.
- Ensure secure handling of sensitive student files and documentation.
Skills, Knowledge, and Abilities
- Excellent interpersonal skills with the ability to interact with diverse populations.
- Excellent customer service, organization, communication, teamwork and prioritization skills.
- Strong written and verbal communication skills.
- Strong computer skills including demonstrated proficiency in word processing, spreadsheets, database software, web content management and SRS.
- Ability to work flexibly, independently and with students and college personnel.
- Excellent attention to detail.
- Discretion when dealing with sensitive matters.
- Demonstrated ability to understand and interpret and analyze data accurately and effectively.
- Ability to work from other campuses as required and at times, outside regular office hours during events and workshops.
Education and Experience
- Completion of Business Administration or Office Management Diploma.
- Minimum 2 years’ relevant experience in Post-Secondary or Career Education field.
- Proficiency in web content management, knowledge of Moodle, T4, and Drupal is considered an asset.
- Experience working in Unit4 and SRS.
- High level of cultural competency learned through experience working with diverse groups in education and/or service setting.
- Demonstrated proficiency in MS Office Suite.
This is a temporary, full-time (35 hrs/week) position covering a leave, commencing June 15, 2026, and ending June 14, 2027, or upon the return of the incumbent, with the possibility of extension. Salary will be Pay Grade 7, $32.09 per hour in accordance with the PPWC Collective Agreement.
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Please be advised that only job postings listed on the official Selkirk College Careers page at careers.selkirk.ca, or on designated Selkirk College bulletin boards, should be considered current and active. Third-party recruitment websites may display outdated or expired postings without the knowledge or authorization of Selkirk College.
To ensure your application is considered, you must apply directly through the Selkirk College Careers page.
