Document Control Coordinator

What is the Opportunity?

Aecon Civil is a recognized leader in the market, backed by strong self‑perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large‑scale site development.

Reporting to Sr. IDD Manager, the Document Control Coordinator will be responsible for the processing, issuing, reproduction and filing of engineering and construction documents to ensure accuracy and timeliness.

What You’ll Do Here:

• Responsible for the functioning and utilization of the document control system for the project
• Accountable for maintaining project distribution matrix within the Electronic Document Management System (EDMS)
• Assists in providing training and support to new project team members regarding appropriate document control practices and on the EDMS
• Identifies and escalates processing or other system issues to the Document Control Manager in a timely manner
• Identifies opportunities for continuous process improvement and monitors for new and emerging software solutions
• Assist in maintenance of reporting system to track all NCR’s, CAR’s, RFI’s, Change Requests and other documentation deemed critical by the project from start to finish
• Assists project teams with creating and developing reports in EDMS system
• Using the EDMS, assists in the preparation of the end of project report
• Using the EDMS, assists in Creation/Communication/implementation and maintenance and auditing of all required contract submittals
• Using the EDMS, assists in maintenance a reporting system to track by originator all RFI’s through the key milestones of their lifecycle
• Ensures the receipt, capture, control and access of all project documents
• Allocates project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements
• Responsible for achieving and maintaining a high level of accuracy in capturing meta-data in both the project and client EDMS in accordance with procedures and requirements for metadata for reporting/auditing
• Assist with the coordination of the metadata and the process of storage for documents into the EDMS system by all internal and external parties
• Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution
• Assist with post-construction document archival / retention including as per Project Agreement specifications

What You Bring to the Team:

• Post-secondary education – Bachelor’s Degree or College Diploma preferred, or equivalent experience
• A minimum of 2- 5 years document control experience in a construction project/site environment
• Must have great time management and leadership skills
• Prior experience using electronic document management (Autodesk Construction Cloud, Aconex and/or Unifier preferred) as well as in processing both design and vendor documentation
• Proficient in electronic file management (e.g. Explorer and WinZip)
• Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam
• Intermediate working knowledge of MS Office Applications such as: MS Project; Excel; Word, Outlook, Visio, PowerPoint
• Ability to accurately and efficiently setup, create and maintain documentation metadata
• Ability to interpret and implement processes, procedures, workflows and standards
• Ability to document work tasks (work instructions)
• Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
• Excellent written and verbal communication skills
• Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment
• Familiar with EDMS systems such as Autodesk Construction Cloud, Aconex and/or Unifier

Reason for Vacancy: New

Pay Range: $70,000 - $80,000

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.