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OSCO Group Services Limited
Legal AssistantOSCO Group Services Limited  • Saint John, NB, Canada
Legal Assistant

Legal Assistant

OSCO Group Services Limited • Saint John, NB, Canada
30+ days ago
Job type
  • Full-time
Job description

Responsibilities

  • Prepare, format, proofread, and organize legal documents including contracts, subcontracts, and NDA’s
  • Assist with contract administration by tracking approvals, execution, renewals, and amendments
  • Manage and maintain lawyers’ calendars, including scheduling meetings, deadlines, and appointments
  • Coordinate internal and external meetings, ensuring meeting logistics are handled and materials are prepared
  • Track key legal, regulatory, and contract-related dates and deadlines, issuing reminders as required
  • Maintain and organize legal files, contracts, and departmental records in accordance with retention guidelines
  • Ensure all legal documents are properly filed, labeled, and easily accessible in both electronic and physical filing systems
  • Assist with opening, closing, and archiving files related to ongoing and completed legal matters
  • Support the preparation and assembly of documentation for litigation, arbitration, or regulatory matters as directed
  • Monitor deadlines related to filings, permits, licenses, and corporate records
    Review standard agreements such as rental agreements, credit applications, and Non-Disclosure Agreements for completeness and accuracy
  • Draft routine correspondence, summaries, and standardized forms using established templates
  • Assist with maintaining and updating legal department processes, templates, and administrative procedures
  • Maintain strict confidentiality of sensitive legal and business information at all times
    Other duties as assigned

Technical Requirements

  • Legal Assistant or Law Clerk diploma or certificate from a recognized institution, or equivalent administrative experience in a legal environment
  • Minimum of 2 years of experience in a legal assistant or similar legal administrative support role, preferably in a corporate or construction setting
  • General familiarity with contracts, corporate documentation, and compliance processes is considered an asset
  • Experience in the construction or real estate industry would be considered an asset
  • Exposure to construction contracts (., CCDC documents) is an asset, with willingness to learn where needed
  • Experience organizing, tracking, and managing legal or contractual documentation

Business Requirements

  • Strong organizational, administrative, and time management skills
  • High attention to detail with the ability to manage multiple tasks and competing priorities
  • Proficiency in Microsoft Office Suite and experience working with document management or filing systems

Cultural Requirements

  • Strong interpersonal skills and the ability to communicate professionally with stakeholders at all levels of the organization

As a member of the OSCO Construction Group, we offer a comprehensive compensation package including health and dental coverage, life insurance, RRSP and tax-free savings account options. Additionally, we offer educational bursaries to children of employees, health & wellness programming, celebratory events, and employee sport team sponsorships.

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Legal Assistant • Saint John, NB, Canada

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