Foundation Manager

Jewish Federation of British Columbia is seeking a Foundation Manager to help strengthen the operational and strategic capacity of the Jewish Community Foundation. As the organization continues to support philanthropic giving and community impact across BC, this role ensures that donor relationships, grant administration, and internal systems are managed effectively and with continuity.

Position Summary:
The Foundation Manager is responsible for comprehensive oversight of database management, strategic donor engagement, and key operational functions. Serving as the Foundation's dedicated system expert, this role ensures seamless operations and steadfast continuity. The Manager plays a pivotal role in coordinating and executing various critical functions, donor management activities, marketing and communications, and grant administration. Collaborating closely with Federation staff, the Manager contributes significantly to advancing the Foundation's mission and objectives.

Job responsibilities include, but are not limited to:

MS Dynamics & Systems Management:
• Oversee the utilization and optimization of systems and technologies to enhance workflow, data management, reporting, and analysis.
• Lead efforts to integrate data analytics into decision-making processes, providing insights for strategic planning and donor stewardship.
• Ensure proper documentation of key systems functions, creating detailed manuals and resources for ongoing reference.
• Manage Foundation record retention, ensuring data accuracy, compliance with industry standards, and security.
• Generate targeted lists, segmentation files, and custom reports to support campaigns, stewardship cycles, and governance needs.

Donor Management & Administrative Support:
• Oversee the timely production of stewardship materials, including tribute acknowledgments, donor letters, and fundholder packages.
• Prepare comprehensive reports on fund holders' past giving history, providing detailed insights to facilitate conversations, illustrating the tangible effects of their philanthropy on the community, and promoting responsive grant-making.
• Provide administrative support, including taking minutes for Governors’ meetings and other meetings as needed.
• Support the preparation and coordination of events, including logistics, communications, and participant engagement.
• Support the preparation of materials for granting programs (e.g., Unrestricted Grant Program).

Marketing and Communication:
• Collaborate with the Foundation team to develop and implement a comprehensive marketing program, emphasizing digital content, publications, and printed materials.
• Proactively generate opportunities to engage fund holders through personalized and strategic communications.
• Produce and oversee letters, fundholder updates, impact summaries, and stewardship reports; ensure clarity, consistency, and alignment with organizational voice.
• Cultivate and steward relationships with fund holders, professional advisors, and community members through the production of professional and informative marketing materials to enhance donor relations.
• Manage mailing list segmentation and accuracy to support communication campaigns and stakeholder outreach.

Qualifications:
• Diploma/bachelor's degree in fundraising, communications, marketing, management, business or related field; or equivalent relevant experience.
• Experience with marketing and communications in support of fundraising objectives is considered an asset.
• Proficiency in MS Office is required, and experience in MS Dynamics is an asset.
• Proven project management skills, with the ability to plan, coordinate, and execute multiple initiatives simultaneously while meeting deadlines, managing priorities, and ensuring alignment with organizational goals
• Exceptional written and verbal communication skills, with the ability to clearly articulate complex information to donors, community partners, and stakeholders with professionalism and sensitivity
• Strong interpersonal and relationship‑building abilities, including experience engaging with donors, board members, professionals, and community leaders in a values‑based environment
• Excellent organizational and administrative skills, with a high level of accuracy, strong time‑management abilities, and demonstrated proficiency with databases, CRM systems, and standard office technologies

About Us:
Jewish Federation of British Columbia is the central planning, convening, facilitating, and fundraising organization for the local Jewish community and works collaboratively with more than three dozen partner organizations, unifying their work.

Together, we touch the lives of thousands of community members—Jewish and non-Jewish—locally, in Israel, and around the world.

Our work is inspired by the following core values:
• Chesed – loving kindness
• Tzedakah – justice, charity
• Klal Israel – unity of the Jewish people
• Tikkun Olam – repairing the world

Why Work for Jewish Federation:
• Meaningful work that strengthens and protects the Jewish community
• A sincere and supportive workplace culture grounded in collaboration, excellence, and care
• Investment in employee growth through training and professional development
• Competitive compensation package, including comprehensive extended health benefits and a group RRSP with employer matching up to 5%

Benefits:
• Extended Healthcare, including Vision & Dental
• Life Insurance
• RRSP Match
• 4 Weeks Paid Vacation in addition to Jewish Holiday, and Statutory Holiday Closures
• Early Office Closures at 3 PM on Fridays
• Competitive Maternity/Paternal Leave Bridging & Top-Up after 2 years of service
• Free Staff Parking
• Membership Discount to the Jewish Community Centre of British Columbia

Details and How to Apply:
• Salary range: $68,000 to $73,500 per annum
• Schedule: Full-time, Permanent - based on a 35-hour work week
• Work location: In-person, Vancouver

If you are interested in this opportunity, please email your resume and cover letter (quoting “Foundation Manager” in the subject line) to hr@jewishvancouver.com. Tell us how you can use your skills to benefit our team and our community!

Resumes that do not include a cover letter will not be considered. We thank all applicants; however, only those selected for an interview will be contacted.

Jewish Federation is committed to equal opportunity and equal treatment for every prospective and current employee. We value diversity in the workplace and believe our work is stronger when it benefits from the experience and knowledge of a diverse team.