Office Administrator

Position Overview

As an Office Administrator in our Hamilton, ON office, you will play a pivotal role in supporting our team with office administration tasks. Your responsibilities will include maintaining office systems, managing supplies, document organization, handling office clerical duties, and providing support services. Additionally, you will be responsible for printing, mail distribution, expense reporting, greeting visitors, answering phones, and assisting with various assigned tasks to ensure the smooth operation of the office.

District Overview

McNally Tunneling Corporation, a subsidiary of Weeks Marine Inc., is a heavy/civil construction company that specializes in large diameter tunneling and underground construction. McNally has been successfully completing projects throughout the United States ranging in cost from $350,000 to $200+Mil since the company was formed in 1988.

Location

This position will be based out of our Head Office in Hamilton, ON.

Responsibilities

• Serving as the initial point of contact for everyone entering the facility

• Responsibilities include greeting visitors, answering telephones and directing calls to appropriate party, and assisting with general administrative support functions of the facility

• Reconcile expenses accurately to maintain financial records

• Coordinate and book travel arrangements for team members

• Manage and replenish office supplies, and maintain breakroom facilities

• Various ad-hoc support to partnering departments such as HR, Finance, and Safety

• Schedule and organize meetings and appointments

• Assist in the execution of special projects as assigned

Qualifications

• Minimum of 3 years of relevant administrative experience

• Possession of a valid Driver’s License

• Proven expertise in supply management and inventory control

• Strong organizational and multitasking abilities

• Track record of effectively managing budget expenses

• Proficiency in generating reports and maintaining records

• Exceptional attention to detail

• Outstanding customer service skills and a positive attitude

• Professional phone etiquette

• Advanced skills in Microsoft Word, Excel, and PowerPoint

• Ability to handle multiple projects concurrently

• Demonstrated capability to work well with diverse personalities #LI-GH

#LI-GH

Other Requirements:
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary Base Compensation: $48,000/yr - $53,679/yr
(Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location) We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.